Executive Assistant Team Lead & Strategic Ops Partner

Apply; New York, Northern (NY, KY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Lunch stipend (US$75/day)

Health and dental benefits

RRSP match / Pension

Parental leave top-up

Enrichment benefits stipend

Vacation: 6 weeks

Office travel to other locations

Home office stipend

Job summary

Cohere seeks an experienced Executive Assistant to support the SVP of People and to lead a global EA team. This role thrives in a fast-paced, collaborative environment and involves managing calendars, travel, and cross-functional initiatives.

You will partner with senior leaders, drive strategic planning, and promote efficiency across departments while safeguarding confidentiality and professionalism.

Qualifications

• 7+ years of experience as an Executive Assistant or equivalent
• 2+ years of experience managing a high performing Admin team
• Ability to anticipate needs and act proactively
• Experience partnering with senior leaders in a fast-paced, innovative environment
• Strong written and verbal communication skills with C-level stakeholders
• High discretion, tact, and professionalism
• Detail-oriented with excellent organizational skills
• Experience using Slack, Google Calendar, Google Sheets, and Google Slides

Responsibilities

• Manage the day-to-day schedule for the SVP of People, including calendaring and meetings
• Coordinate internal and external meetings and assist with meeting documentation
• Oversee leadership travel arrangements and logistics including flights and accommodations
• Serve as a strategic partner to the executive and drive cross-functional initiatives
• Collaborate with department leads to drive planning and priority management
• Supervise part of the EA team and support career development
• Foster cross-department collaboration and efficient communication
• Identify ways to add value and optimize operations for the leadership team
• Lead special projects such as team events and community-building activities
• Maintain confidentiality when communicating with stakeholders

Skills

Executive support

Calendar management

Communication

Confidentiality

Stakeholder management

Team leadership

Proactive problem solving

Slack

Google Calendar

Google Sheets

Google Slides

Tools

Slack

Google Calendar

Google Sheets

Google Slides

Job description

Cohere seeks an experienced Executive Assistant to support the SVP of People and to lead a global EA team. This role thrives in a fast-paced, collaborative environment and involves managing calendars, travel, and cross-functional initiatives.

You will partner with senior leaders, drive strategic planning, and promote efficiency across departments while safeguarding confidentiality and professionalism.