Executive Assistant to Global Leadership | Remote-Friendly

cohere; New York (NY); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Lunch stipend for lunch

Health and dental benefits

RRSP matching/401K

Parental leave top-up

Enrichment benefits

Education stipend

Paid vacation

Travel to other offices

Home office stipend

Job summary

Cohere is seeking an Executive Assistant to support our leadership team across Toronto, New York and beyond. You will manage calendars, coordinate meetings, travel, and special projects while maintaining confidentiality and professionalism.

The ideal candidate has 3–7 years of EA experience, strong communication, proactive mindset, and comfort working with senior leaders in a fast-paced, growing environment. Proficiency with Slack and Google tools is valued.

Qualifications

• 3–7 years of experience in Executive/Administrative support.
• Experience partnering with senior leaders in a fast-paced, growth environment.
• Proactive, detail-oriented with strong communication and confidentiality.

Responsibilities

• Manage day-to-day schedules for the sales leadership team, including calendaring and meetings to ensure a balanced workday.
• Coordinate internal and external meetings and assist with required documentation.
• Arrange international/domestic travel and logistics for leadership, including flights and accommodations and expense reconciliation.
• Identify value-added tasks to boost leadership productivity and propose process improvements.
• Support team events, offsites or community-building activities as needed.
• Communicate effectively with stakeholders while maintaining confidentiality and professionalism.
• Create and maintain internal docs and format communications for the leadership team.

Skills

Executive support

Calendar management

Stakeholder liaison

Communication

Discretion & professionalism

Organizational skills

Tools

Slack

Google Calendar

Google Sheets

Google Slides

Job description

Cohere is seeking an Executive Assistant to support our leadership team across Toronto, New York and beyond. You will manage calendars, coordinate meetings, travel, and special projects while maintaining confidentiality and professionalism.

The ideal candidate has 3–7 years of EA experience, strong communication, proactive mindset, and comfort working with senior leaders in a fast-paced, growing environment. Proficiency with Slack and Google tools is valued.