Global Executive Assistant Team Lead

cohere; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Lunch stipend

Health benefits

RRSP matching

Parental leave

Learning stipend

Vacation 6 weeks

Home office stipend

Job summary

Cohere is seeking an experienced Executive Assistant to support Cohere's SVP of People and to lead a global EA team. In a fast-paced, collaborative environment, you will manage calendars, coordinate travel, and drive initiatives that boost executive productivity.

You will partner with department leads to set priorities, handle confidential communications, and mentor junior EAs. If you excel at organization and proactive problem-solving, this role offers impactful work and growth.

Qualifications

• 7+ years of experience as an Executive Assistant or equivalent.
• 2+ years of experience leading a high-performing Admin team.
• Proactive with strong anticipation of needs.
• Experience partnering with senior leaders in fast-paced environments.
• Excellent written and verbal communication with C-level stakeholders.
• Highly organized with meticulous attention to detail.
• Proficient with Slack, Google Calendar, Sheets, and Slides.

Responsibilities

• Manage the day-to-day schedule for the SVP of People, including calendar and meetings.
• Coordinate internal and external meetings and prepare supporting documents.
• Oversee travel arrangements and expense reconciliation.
• Partner with executives to drive strategic priorities and productivity.
• Lead and develop part of the EA team; oversee performance and career growth.
• Foster cross-department collaboration and improve operational processes.
• Coordinate team events and community-building activities.
• Maintain confidentiality in communications with stakeholders.

Skills

Executive support

Team leadership

Stakeholder communication

Discretion & professionalism

Organization & planning

Tools

Slack

Google Calendar

Google Sheets

Google Slides

Job description

Cohere is seeking an experienced Executive Assistant to support Cohere's SVP of People and to lead a global EA team. In a fast-paced, collaborative environment, you will manage calendars, coordinate travel, and drive initiatives that boost executive productivity.

You will partner with department leads to set priorities, handle confidential communications, and mentor junior EAs. If you excel at organization and proactive problem-solving, this role offers impactful work and growth.