Strategic Executive Assistant to VC Leader

Maven Recruiting Group; New York (NY); On-site; USD 180,000 - 215,000; Full time

Benefits offered by this job

Bonus

Exceptional benefits

Job summary

Maven Recruiting Group is seeking an Executive Personal Assistant in New York City onsite to support a confidential executive. The role demands expert calendar and travel management, superb discretion, and seamless coordination with founders, LPs, and investors.

You will prepare materials for meetings, manage sensitive information with utmost professionalism, and partner with fellow EAs to align cross-functional priorities in a fast-paced venture capital environment.

Qualifications

• Experience in fast-paced financial services (venture capital / PE / investment banking)
• Expertise managing complex calendars, travel, and executive logistics across time zones
• Strong written and verbal communication with attention to detail
• Ability to prioritize competing demands with calm, solutions-oriented approach
• High level of professionalism, discretion, and sound judgment
• Proactive, service-oriented mindset with anticipation of needs

Responsibilities

• Manage an ever-changing calendar with investor, board, portfolio company, and internal priorities
• Coordinate domestic and international travel with detailed itineraries
• Prepare meeting materials, committee packets, board books, agendas, and briefing docs
• Serve as primary liaison for founders, LPs, portfolio executives, and external stakeholders
• Coordinate logistics for board meetings, investor events, and firm offsites
• Process and reconcile executive expense reports and corporate credit card transactions
• Track action items and ensure timely follow-up on key initiatives
• Partner with other EAs to coordinate schedules and cross-functional priorities
• Manage confidential correspondence and sensitive information with discretion
• Support special projects and operational priorities as needed

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Education

Bachelor’s degree preferred

Job description

Maven Recruiting Group is seeking an Executive Personal Assistant in New York City onsite to support a confidential executive. The role demands expert calendar and travel management, superb discretion, and seamless coordination with founders, LPs, and investors.

You will prepare materials for meetings, manage sensitive information with utmost professionalism, and partner with fellow EAs to align cross-functional priorities in a fast-paced venture capital environment.