Executive Assistant

New Reach; Tempe (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

Health package - Medical, Dental and V

Vision

401(k) with company match at 4%

Maternity and paternity leave

Continued development and internal成长机会

Job summary

New Reach, based in Tempe, AZ, seeks an Executive Assistant to the CEO to manage complex schedules, communications, and project initiatives. This role blends executive support with strategic coordination and will involve high-level relationship management, travel planning, and investor-facing materials.

You will coordinate meetings, organize travel, and implement efficient workflows using AI tools, ensuring critical tasks stay on track.

Qualifications

• Bachelor’s degree required in a related field.
• Minimum 5 years of executive assistant or related experience with emphasis on project management.
• Strong technical acumen with design/web skills.
• Proficiency in G Suite and Microsoft Office.
• Excellent organizational and time-management abilities.
• Ability to prioritize daily workload effectively.
• Problem-solving mindset and initiative.
• Discretion handling confidential information.
• Familiarity with AI tools to improve productivity.

Responsibilities

• Provide direct administrative support to the CEO, managing schedules, correspondence, and daily tasks.
• Organize meetings including scheduling, reminders, and catering when necessary.
• Make travel arrangements: flights, hotels, rental cars.
• Office management duties: ordering supplies, vendor interaction, ad-hoc projects.
• Prepare investor-facing materials: updates, deal decks, newsletters, emails, company website.
• Implement processes and task management systems, including AI tools.
• Act as gatekeeper to the CEO and manage access to time and office.
• Coordinate personal activities for the CEO.
• Conduct research and data analysis for reports and documents.
• Prepare/edit correspondence, proposals, contracts, presentations, and other documents.
• Gather and submit invoices and expense reports.
• Spearhead projects from conception to completion with timelines and quality.
• Collaborate across teams as liaison between CEO and departments.
• Organize and maintain digital files and databases for easy retrieval.
• Travel to client-facing events as directed.

Skills

Project management

Executive support

Discretion & integrity

Communication skills

Problem solving

Time management

Multitasking

Education

Bachelor’s degree in Business Administration, Communications

Tools

G Suite / Google Workspace

Microsoft Office

Job description

New Reach is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do we do it?

New Reach offers online courses to those interested in learning about financial freedom. These courses range from Wholesaling to Investing to Publishing, and offer our students a unique and hands‑on experience to grow their network, skills and abilities, while utilizing industry experts to make the experience relevant, fruitful and fun!

Put simply, we are striving to change the world of education in order to make life better for our students and their businesses or work ventures. Currently supporting thousands of students, New Reach is making a powerful and lasting impact on the communities it serves. Because of this, we are looking to add additional hard working and determined individuals to the team to help us continue to grow!

Job Summary:

Are you ready to be at the heart of excitement in the New Reach world? As an Executive Assistant to our CEO, you’ll report directly to the Chief Executive Officer and play a crucial role in managing the dynamic schedule of our organization. This role is a perfect blend of project management and communications, where you'll be at the forefront of coordinating high-priority initiatives and ensuring seamless operations. From overseeing key projects and handling critical tasks to maintaining high-level relationships, you'll help drive our strategic objectives forward. Your days will be filled with organizing complex schedules, facilitating smooth interactions with stakeholders, and executing detailed plans that keep us on track. If you thrive in a fast‑paced environment, enjoy managing diverse projects, and excel at keeping everything running smoothly, this role is your stage to shine.

Key Responsibilities:

• Provide direct administrative support to the CEO, managing schedules, correspondence, and daily operational tasks.
• Organize meetings including scheduling, sending reminders, and organizing catering when necessary.
• Make travel arrangements, including booking flights, hotels, and rental cars.
• Perform general office management duties that include ordering supplies and food, vendor interaction, and ad‑hoc projects as needed.
• Prepare and revise investor‑facing materials including monthly updates, deal decks, newsletters, emails and company website with extreme, meticulous precision.
• Implement processes and task management systems to better optimize collaboration, reporting, and communication, specifically through the use of AI tools.
• Act as gatekeeper to the CEO creating a win‑win situation for direct access to the CEO’s time and office
• Assist in planning and the coordination of personal activities for the CEO.
• Conduct research, and collect and analyze data to prepare reports and documents.
• Prepare and edit correspondence, communications, proposals, contracts, presentations, and other critical documents.
• Gather and submit invoices and expense reports
• Spearhead and manage projects from conception to completion, ensuring timelines, objectives, and quality standards are met.
• Collaborate with teams across the organization, serving as a liaison between the CEO and other departments.
• Organize and maintain digital files, databases, and repositories for easy retrieval and reporting.
• Travel to client‑facing events under the direction of the CEO.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or related field is REQUIRED.
• Minimum of 5 years of experience as an executive assistant or in a related role with strong emphasis on project management.
• Strong technical acumen, with demonstrated abilities in graphic design, web design (WYSIWYG platforms).
• In‑depth understanding of G Suite and Microsoft Office applications.
• Exceptional organizational, time‑management, and multitasking skills.
• Ability to organize a daily workload by priority.
• “Roll with the punches” attitude. Approach challenges with a solution‑oriented mindset, demonstrating initiative in overcoming obstacles.
• Strong discernment skills and high integrity; the ability to perceive, understand, and judge things clearly and with high integrity, especially those that are not obvious or straightforward.
• Experience having access to private and professional confidential information and demonstrated ability to exercise discretion.
• Demonstrated ability to identify and implement efficiencies using tech‑savvy methods such as AI and other, similar softwares.
• Impeccable communication skills with an amiable and determined personality.
• Ability to anticipate challenges to the CEO and provide solutions without direct involvement of the CEO.
• The right candidate will have an insatiable appetite to learn, grow, and be part of something incredible.
• Experience in delegation and management of auxiliary support roles.
• Familiarity with the AI technology, education publishing, and real estate sectors is a plus.
• Paid Time Off and Holidays Off
• Health Package - Medical, Dental and Vision
• Optional 24/7 tele‑health support, short & long term disability and life insurance
• 401(k) with company match at 4%
• Maternity and paternity leave
• Servant leadership team with open door policy
• Continued development and internal growth opportunities
• Positive culture that values hard work and relationship s
• National and international volunteer opportunities
• Frequent company events!

**New Reach Education supports a diverse workforce and is an Equal Opportunity Employer who does not discriminate against individuals on the basis of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Drug Free Workplace. Females and minorities are encouraged to apply.