Executive Assistant: Strategic Scheduling & Support

Versova; Des Moines (IA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Regular performance reviews

Health insurance

Vision insurance

HSA with company match

Paid time Off

Paid Holidays

401K with company match

Tuition Reimbursement

Employee Assistance Program

Job summary

Versova is seeking an Executive Assistant to provide comprehensive administrative support to an executive, including complex scheduling, meeting preparation, and travel planning.

The role requires strong organizational skills, discretion, and the ability to work independently while maintaining confidentiality and handling multiple priorities. You will engage with staff and the public and may coordinate with support staff as needed.

Qualifications

• Bachelor's degree in Business Administration, or related field or equivalent experience.
• 2-4 years of related experience in administrative support, preferably as an executive assistant.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize tasks effectively.
• Problem-solving and decision-making skills.

Responsibilities

• Manage the executive's schedule, including complex meeting arrangements and travel planning.
• Prepare for meetings, including gathering materials and coordinating logistics.
• Conduct research and information gathering, preparing summaries and reports for the executive.
• Handle follow-up tasks and action items from meetings and communications.
• Develop and maintain positive relationships at all levels of the organization.
• Implement processes to manage projects and information flow.
• Use discretion and judgment to facilitate the executive's activities.
• Maintain strict confidentiality of sensitive information.
• May direct and deploy support staff or other resources as needed.
• Perform other administrative duties as assigned.

Skills

Strong organizational skills

Time management

Excellent written and verbal comms

Discretion with confidential info

Independent work and prioritization

Problem-solving/decision-making

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Scheduling software

Job description

Versova is seeking an Executive Assistant to provide comprehensive administrative support to an executive, including complex scheduling, meeting preparation, and travel planning.

The role requires strong organizational skills, discretion, and the ability to work independently while maintaining confidentiality and handling multiple priorities. You will engage with staff and the public and may coordinate with support staff as needed.