Executive Assistant

Willamette Egg Farms; Des Moines, Northern (IA, KY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

HSA with company match

Paid time Off

Paid Holidays

401K with company match

Tuition Reimbursement

Employee Assistance Program

Job summary

Versova, a leading egg producer in the United States, seeks an Executive Assistant to provide comprehensive administrative support to an executive. The role entails managing schedules, coordinating meetings and travel, and handling confidential information with discretion.

Based in a professional office in Des Moines, IA, the position may involve occasional travel and extended hours to meet deadlines. The successful candidate will demonstrate strong organization, communication, and

Qualifications

• Supports executive with confidential information and calendar management.
• Strong organizational and time management abilities required.
• Excellent written and verbal communication skills expected.
• Proven ability to work independently and prioritize tasks.
• Experience with travel planning and meeting logistics preferred.

Responsibilities

• Manage executive's schedule, bookings, and travel arrangements.
• Prepare meeting materials and coordinate logistics.
• Conduct research and prepare summaries for the executive.
• Track follow-up tasks and action items from meetings.
• Develop positive relationships across the organization.
• Maintain confidentiality and exercise discretion in duties.
• Coordinate with staff and other resources as needed.

Skills

Executive support

Time management

Communication

Discretion

Independent work

Problem solving

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

The Executive Assistant provides comprehensive administrative support to an executive, ensuring efficient time management and productive interactions with staff and the public. This role involves handling a wide range of administrative tasks, independently managing projects, information, and people, while maintaining confidentiality and exercising discretion.

Essential Job Functions

• Manage the executive's schedule, including complex meeting arrangements and travel planning
• Prepare for meetings, including gathering materials and coordinating logistics
• Conduct research and information gathering, preparing summaries and reports for the executive
• Handle follow-up tasks and action items from meetings and communications
• Develop and maintain positive relationships at all levels of the organization
• Implement processes to manage projects and information flow
• Use discretion and judgment to facilitate the executive's activities
• Maintain strict confidentiality of sensitive information
• May direct and deploy support staff or other resources as needed
• Perform other administrative duties as assigned

Required Qualifications

• Bachelor's degree Business Administration, or related field or equivalent experience
• 2-4 years of related experience in administrative support, preferably as an executive assistant
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Strong attention to detail and accuracy
• Ability to work independently and prioritize tasks effectively
• Problem-solving and decision-making skills

Preferred Qualifications

• Experience in the specific industry or field of the executive
• Knowledge of project management principles
• Familiarity with scheduling and travel booking software

This position is situated in a professional office setting, providing a structured work environment. The role may require occasional travel, necessitating flexibility and adaptability to different locations. Given the nature of the job, there may be instances where extended hours are necessary to meet deadlines or support the executive's schedule, demanding a commitment to time management and work prioritization. The position typically involves the ability to sit for extended periods and use a computer for prolonged periods.

About Us

Versova is one of the largest egg producers in the United States, bringing together family-owned farms in Iowa, Ohio, Washington, Oregon, Idaho, Utah, and Colorado. With over six decades of industry experience, our team of more than 2,000 employees is dedicated to exceptional flock care, environmental stewardship, and producing safe, high-quality eggs. More than just a workplace, Versova is a team built on shared values, working together to enrich our communities and uphold the highest ethical standards.

As a family of companies and a company of families, we are guided by a strong set of Core Values: Recognition, Initiative, Safety & Security, Service, Community, Respect, Integrity, Ownership, and Excellence. These values drive our commitment to responsible employment, sustainability, and industry innovation. When you join Versova, you become part of something bigger - working together to lead the future of egg production with integrity and excellence.

• Regular performance reviews
• Health insurance
• Vision insurance
• HSA with company match
• Paid time Off
• Paid Holidays
• 401K with company match
• Tuition Reimbursement
• Employee Assistance Program

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Disclosure

This job description is not exhaustive, as employees may perform additional related duties as needed. Employment is based on an 'at-will' basis. Employment is contingent upon the successful completion of a background check, as applicable to the role and in compliance with local, state, and federal laws.

Location(s)

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