Executive Assistant (Stamford, CT)

Northbound Executive Search; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

Northbound Executive Search is seeking an experienced Executive Assistant to support senior investment professionals at a well-established investment firm in New York. The role offers close collaboration with industry leaders and a fast-paced, professional environment that rewards strong organizational and anticipatory skills.

Responsibilities include managing complex calendars, arranging domestic and international travel, preparing materials and presentations, and handling confidential

Qualifications

• 5+ years of experience in an Executive Assistant or similar administrative support role within financial services.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and work independently in a fast-paced environment.
• Professional demeanor, sound judgment, and the ability to handle sensitive information with discretion.

Responsibilities

• Provide comprehensive administrative and executive support to senior investment professionals.
• Manage complex calendars, coordinate meetings, and navigate competing scheduling priorities.
• Arrange domestic and international travel, including itineraries and related logistics.
• Coordinate meetings and assist with the preparation of materials and presentations.
• Manage correspondence and serve as a point of contact for internal and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Proactively anticipate executive needs and ensure day-to-day administrative operations run smoothly.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Discretion

Multitasking

Job description

An established investment firm is looking to add an Executive Assistant to its team to support senior investment professionals. This role offers the opportunity to work closely with experienced industry leaders, providing essential administrative support and helping keep daily operations organized and efficient. The firm is seeking someone with strong attention to detail, sound judgment, and the ability to stay ahead of shifting priorities.

Key Responsibilities:

• Provide comprehensive administrative and executive support to senior investment professionals.
• Manage complex calendars, coordinate meetings, and navigate competing scheduling priorities.
• Arrange domestic and international travel, including itineraries and related logistics.
• Coordinate meetings and assist with the preparation of materials and presentations.
• Manage correspondence and serve as a point of contact for internal and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Proactively anticipate executive needs and ensure day-to-day administrative operations run smoothly.

Qualifications:

• 5+ years of experience in an Executive Assistant or similar administrative support role within financial services.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and work independently in a fast-paced environment.
• Professional demeanor, sound judgment, and the ability to handle sensitive information with discretion.

What They Offer:

• $110K -$150K base salary, depending on experience, plus discretionary bonus
• Opportunity to join a collaborative administrative team within a well-established investment firm
• Dynamic opportunity to work closely with senior investment professionals in a fast-paced, professional environment