Executive Assistant to Investment Team

Northbound Executive Search; New York (NY); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Overtime eligibility

Discretionary bonus

Job summary

Northbound Executive Search seeks an experienced Executive Assistant to support three senior executives at a well-established investment firm in New York. The role operates in a fast-paced, trading-floor-style environment demanding proactive, highly organized professionals who can anticipate needs and manage competing priorities.

Responsibilities include rigorous calendar management, travel coordination, and preparation of materials, with discretion in handling confidential information.

Qualifications

• 5+ years of administrative experience supporting senior executives within financial services or fast-paced environments.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to prioritize, multitask, and adapt to changing needs in a high-energy setting.
• Proactive, solutions-oriented mindset with sound judgment and discretion when handling confidential information.

Responsibilities

• Provide comprehensive administrative and executive support to three senior executives.
• Manage complex calendars, coordinate meetings, and oversee scheduling priorities.
• Coordinate travel arrangements and manage logistics.
• Prepare and organize materials, correspondence, and other documentation.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate executive needs, resolve scheduling conflicts, and ensure smooth day-to-day operations.
• Handle sensitive information with discretion and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Prioritization

Job description

A well-established investment firm is seeking an experienced Executive Assistant to support three senior executives within a fast-paced, high-energy investment team. This is an excellent opportunity for a proactive, highly organized professional who thrives in a trading-floor-style environment and enjoys working in a dynamic, demanding setting.

The ideal candidate is detail-oriented, adaptable, and able to anticipate needs while managing competing priorities in a high-performance environment.

Key Responsibilities:

• Provide comprehensive administrative and executive support to three senior executives.
• Manage complex calendars, coordinate meetings, and oversee scheduling priorities.
• Coordinate travel arrangements and manage associated logistics.
• Prepare and organize materials, correspondence, and other administrative documentation.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate executive needs, proactively resolve scheduling conflicts, and ensure day-to-day operations run smoothly.
• Handle sensitive and confidential information with discretion and professionalism.

Qualifications:

• 5+ years of prior administrative experience supporting senior-level executives within financial services or a similarly fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize effectively, multitask, and adapt to changing needs in a high-energy setting.
• A proactive, solutions-oriented mindset and the ability to work well under pressure.
• Sound judgment, professionalism, and discretion when handling confidential information.

What They Offer:

• $120K – $150K base salary, depending on experience, plus overtime eligibility and discretionary bonus
• Opportunity to join a successful, growing investment team at a well-established firm