Executive Assistant, Special Projects (NYC On-Site)

Full Picture; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid/onsite flexibility

Mentorship programs

401(K) plan

Job summary

Full Picture is seeking an Assistant, Special Projects to support the CEO and SVP of Special Projects in New York, NY. The role focuses on administrative tasks and managing diverse special projects from inception to completion.

You will handle calendars, communications, research for relationships and events, and assist with senior leadership in fast-paced environments. A strong communicator and problem solver with initiative fits best.

Qualifications

• Operate in a fast-paced environment with high organization.
• Excellent verbal communication; concise and clear.
• Exceptional attention to detail; proofs and double checks work.
• Thorough note taking and ability to summarize information.
• Solid project management mindset to keep tasks on track.

Responsibilities

• Manage executive calendar and meetings with details.
• Record messages accurately and handle calls and communications.
• Assist with daily planning, deadlines, and proactive tasking.
• Generate ideas and practical approaches for tasks and projects.
• Maintain to-do lists, projects, and deadlines; review inbox.

Skills

Organizational skills

Communication

Attention to detail

Note-taking

Project management

Proactive mindset

Deadline management

Research

Discretion with information

Curiosity about media and culture

Tools

Office suite

Job description

Full Picture is seeking an Assistant, Special Projects to support the CEO and SVP of Special Projects in New York, NY. The role focuses on administrative tasks and managing diverse special projects from inception to completion.

You will handle calendars, communications, research for relationships and events, and assist with senior leadership in fast-paced environments. A strong communicator and problem solver with initiative fits best.