Executive Assistant, Shared Services (Hybrid)

Ocean Conservancy; Washington (District of Columbia); Híbrido; USD 85.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision coverage

401(a) retirement plan with 6% company

Paid time off: vacation, holidays, and

Hybrid work schedule

Descripción de la vacante

Ocean Conservancy in Washington, DC is seeking a Special Assistant, Shared Services to provide direct, proactive executive support to the Chief Financial and Administrative Officer and to support the Shared Services department comprising Finance, People and Culture, IT, Legal and Operations.

This full-time role reports to the CFAO with dotted-line relationships to other VPs and requires a hybrid schedule with at least two days in the office weekly.

Formación

• 3-5 years of administrative or related work experience.
• Strong organizational, project management and coordination skills; detail-oriented and deadline-driven.
• Able to work both independently and in a team with self-direction.
• Demonstrated integrity and ability to handle confidential information.
• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
• Excellent verbal and written communication abilities.
• Demonstrates initiative, creativity and adaptability.

Responsabilidades

• Act as a key liaison between the CFAO and other departments to ensure alignment and partnership across teams.
• Support CFAO with calendar management, travel, deadlines and meeting notes.
• Provide basic admin support and scheduling for the CFAO as needed.
• Manage the Shared Services calendar, meetings and action-item follow-up.
• Coordinate meeting logistics and keep internal stakeholders informed on timelines.
• Support office management duties as needed.
• Assist with data entry, accounts payable, IT bill/invoice processing, and inventory tasks.
• Support recruiting, onboarding/offboarding, and related HR logistics.
• Assist legal, grant and subgrant diligence and related document management.
• Support various teams with ad-hoc projects and cross-department coordination.

Conocimientos

Administrative experience

Organizational skills

Project management

Communication skills

Team collaboration

Discretion/confidentiality

Educación

Bachelor's degree or equivalent experience

Herramientas

Outlook

Excel

Word

PowerPoint

Descripción del empleo

Ocean Conservancy in Washington, DC is seeking a Special Assistant, Shared Services to provide direct, proactive executive support to the Chief Financial and Administrative Officer and to support the Shared Services department comprising Finance, People and Culture, IT, Legal and Operations.

This full-time role reports to the CFAO with dotted-line relationships to other VPs and requires a hybrid schedule with at least two days in the office weekly.