Executive Assistant: Scheduling, Travel & Communications Pro

ATS Automation Tooling Systems Inc; Warminster Township (Bucks County); On-site; USD 52,000 - 75,000; Full time

Job summary

SP Industries Inc., an ATS Company, is seeking an Executive Assistant to support executive leadership in Warminster, PA. The role requires managing calendars, preparing professional documents, and coordinating travel and meetings with discretion and professionalism.

Ideal candidates will have at least two years in an administrative or EA role, strong MS Office skills, and the ability to work independently within a collaborative team environment.

Qualifications

• Minimum of two years of experience in an administrative, executive assistant, or office support role.
• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access, Visio).
• Strong organizational, administrative, and time-management skills with attention to detail.
• Ability to prioritize competing demands and meet deadlines in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication with internal/external stakeholders.
• Ability to work independently and collaboratively with minimal supervision while showing initiative.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook.
• Prepare, edit, format, and maintain professional presentations, reports, spreadsheets, and other documents.
• Draft and distribute correspondence, including emails, letters, and reports.
• Independently respond to routine internal and external correspondence for leadership.
• Coordinate internal and external meetings, agendas, logistics, room bookings, and catering.
• Handle records of incoming and outgoing correspondence and ensure orderly filing.
• Format PowerPoint/Word documents with tables, graphics, and Excel integrations.
• Track action items, follow up with stakeholders, and prepare status reports.
• Prepare, consolidate, and distribute periodic reports and presentation materials.
• Maintain electronic and physical filing systems; ensure security and accessibility.
• Coordinate domestic and international travel arrangements and expense documentation.
• Assist in planning corporate meetings, events, and employee engagement activities.
• Provide general administrative support and take on additional responsibilities as needed.

Skills

Calendar management

MS Office proficiency

Communication

Time management

Confidentiality

Travel coordination

Education

Post-secondary education in Business Administration, Office Administration, Executive Administration, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Microsoft Visio

Job description

SP Industries Inc., an ATS Company, is seeking an Executive Assistant to support executive leadership in Warminster, PA. The role requires managing calendars, preparing professional documents, and coordinating travel and meetings with discretion and professionalism.

Ideal candidates will have at least two years in an administrative or EA role, strong MS Office skills, and the ability to work independently within a collaborative team environment.