Executive Assistant, Supply Chain & Calendar Specialist

Spencer's; Egg Harbor Township (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible work environment

Career advancement

Bonus opportunity

Vacation, Personal, Sick and Holiday</

Medical, Dental, Vision, Disability, 1

401k with a company match

30% merchandise discount

Job summary

Spencer's in Egg Harbor Township, NJ is seeking an experienced Administrative Assistant to support the Senior Vice President, Supply Chain, and the broader team. You will manage calendars, coordinate meetings and travel, prepare Excel reports, and handle invoices with discretion.

Ideal candidates have 3–5 years in an executive-support role, strong communication skills, excellent time-management, and proficiency in Microsoft Office.

Qualifications

• Three to five years in an administrative role reporting directly to executive management.
• Excellent written and verbal communication skills.
• Strong time-management skills and the ability to organize multiple projects in a fast-paced environment.
• Ability to maintain confidentiality.
• Proficiency in Microsoft Office with aptitude to learn new software and systems.

Responsibilities

• Manage the executive’s calendar, including making appointments, creating agendas, and prioritizing and following up on tasks.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Manage and coordinate travel and travel-related activities, including hotel booking, transportation, and expense reports.
• Manage communication with internal and external partners on various projects and tasks.
• Create and maintain Excel reports, while also creating and assisting with presentations.
• Assist with processing invoices and paperwork.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize the team communications and events.

Skills

Administrative experience

Microsoft Office

Communication skills

Time management

Tools

Microsoft Office

Job description

Spencer's in Egg Harbor Township, NJ is seeking an experienced Administrative Assistant to support the Senior Vice President, Supply Chain, and the broader team. You will manage calendars, coordinate meetings and travel, prepare Excel reports, and handle invoices with discretion.

Ideal candidates have 3–5 years in an executive-support role, strong communication skills, excellent time-management, and proficiency in Microsoft Office.