Remote Executive Assistant | Scheduling, Admin & Operations

Burjline Builders; Portland (OR); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive compensation

Flexible remote work

Paid training

Career growth

Team culture

Job summary

ASI Instruments is seeking a highly organized Remote Personal Assistant to support company leadership. Responsibilities include managing executive calendars, coordinating communications, preparing reports, and handling administrative tasks in a fast-paced remote environment.

The ideal candidate will have 2+ years of PA/EA experience, proficiency with Microsoft Office and Google Workspace, strong written and verbal communication, and the ability to work independently with discretion and

Qualifications

• High school diploma or equivalent; additional degrees preferred.
• 2+ years of experience as Personal/Executive/Administrative Assistant or similar.
• Strong proficiency with Microsoft Office and Google Workspace.
• Excellent written and verbal communication; highly organized and discreet.

Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate virtual meetings and prepare agendas.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare reports, presentations, and business documents.
• Maintain confidential records and sensitive information.
• Organize digital filing systems and data entry tasks.
• Draft professional emails and internal communications.
• Coordinate travel arrangements and expenses as needed.
• Support multiple departments with administrative projects.

Skills

Calendar Management

Email Management

Time Management

Document Preparation

Data Entry

Customer Service

Scheduling

Research & Reporting

Problem Solving

Microsoft Office

Google Workspace

Communication

Organization

Confidentiality

Education

High school diploma or equivalent

Associate or Bachelor's preferred

Tools

Asana

Monday.com

Trello

ClickUp

Job description

ASI Instruments is seeking a highly organized Remote Personal Assistant to support company leadership. Responsibilities include managing executive calendars, coordinating communications, preparing reports, and handling administrative tasks in a fast-paced remote environment.

The ideal candidate will have 2+ years of PA/EA experience, proficiency with Microsoft Office and Google Workspace, strong written and verbal communication, and the ability to work independently with discretion and