Executive Assistant | Scheduling, Travel & Admin Ops

Pacific Diagnostic Laboratories, LLC; Goleta (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cottage Health is seeking an Executive Assistant to provide independent administrative support and develop workflow processes with minimal supervision. Responsibilities include preparing routine correspondence, coordinating meetings and travel, taking minutes, and managing calendars and communications.

The role requires 5+ years of related experience, 60 wpm typing, and advanced MS Office skills. Located in California's central coast region, Cottage Health emphasizes exceptional patient care and

Qualifications

• AA degree preferred.
• Minimum 60 wpm keyboarding speed.
• Advanced Microsoft Word, Excel, PowerPoint and Outlook skills required.
• 5+ years related experience required.

Responsibilities

• Communication: Prepares routine correspondence (letters, memoranda, reports, minutes, etc.) and edits to assure grammatical accuracy and professional presentation.
• Sends out agendas prior to meeting, takes minutes, transcribes the information and distributes the minutes.
• Coordinates meetings, travel arrangements and other duties or projects as needed for members of the department and other duties or projects as needed.
• Performs administrative and executive support including answering telephones, processing all incoming and outgoing mail, managing calendar, coordinating meetings, arranging travel, filing, faxing and copying, etc.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.

Skills

Calendar management

Meeting coordination

Minutes/notes

Communication/writing

Travel arrangements

Education

AA Degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Cottage Health is seeking an Executive Assistant to provide independent administrative support and develop workflow processes with minimal supervision. Responsibilities include preparing routine correspondence, coordinating meetings and travel, taking minutes, and managing calendars and communications.

The role requires 5+ years of related experience, 60 wpm typing, and advanced MS Office skills. Located in California's central coast region, Cottage Health emphasizes exceptional patient care and