Executive Assistant

Cottage Health; Goleta (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Cottage Health seeks an Executive Assistant to provide independent administrative support and develop workflow processes with minimal supervision. Responsibilities include handling communications, calendar management and travel coordination, and preparing documents for leadership.

The role requires a typing speed of 60 wpm and advanced Microsoft Word, Excel, PowerPoint and Outlook skills, plus 5+ years in related experience, supporting executives and coordinating meetings and correspondence.

Qualifications

• Minimum 60 wpm keyboarding/typing speed.
• Advanced MS Word, Excel, PowerPoint and Outlook skills.
• 5+ years of related administrative experience.

Responsabilités

• Prepares routine correspondence and edits for accuracy and professional presentation.
• Sends out agendas, takes minutes, transcribes and distributes minutes.
• Coordinates meetings and travel arrangements for department members.
• Performs administrative support including phones, mail, calendar, travel, filing, etc.
• Gathers input and documents for reports and presentations.
• Serves as liaison for the department.

Connaissances

Typing 60 wpm

Communication skills

Time management

Formation

AA Degree

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Description du poste

Job Description

Cottage Health seeks an

• Communication: Prepares routine correspondence (letters, memoranda, reports, minutes, etc.) and edits to assure grammatical accuracy and professional presentation.
• Sends out agendas prior to meeting, takes minutes, transcribes the information and distributes the minutes.
• Coordinates meetings, travel arrangements and other duties or projects as needed for members of the department and other duties or projects as needed.
• Performs administrative and executive support including answering telephones, processing all incoming and outgoing mail, managing calendar, coordinating meetings, arranging travel, filing, faxing and copying, etc.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.
• Serves as liaison for the department.

Job Description

Cottage Health seeks an Executive Assistant responsible for providing independent administrative support and develop workflow process and systems with minimal supervision and direction. Responsibilities include:

• Communication: Prepares routine correspondence (letters, memoranda, reports, minutes, etc.) and edits to assure grammatical accuracy and professional presentation.
• Sends out agendas prior to meeting, takes minutes, transcribes the information and distributes the minutes.
• Coordinates meetings, travel arrangements and other duties or projects as needed for members of the department and other duties or projects as needed.
• Performs administrative and executive support including answering telephones, processing all incoming and outgoing mail, managing calendar, coordinating meetings, arranging travel, filing, faxing and copying, etc.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.
• Serves as liaison for the department.

This is not an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any job, with related instruction given by their supervisor, subject to reasonable accommodation.

Qualifications

All job qualifications listed indicate the minimum level necessary to perform this job proficiently.

LEVEL OF EDUCATION

Preferred: AA Degree

Technical Requirements

Required: Minimum 60 wpm keyboarding/typing speed Advanced Microsoft Word, Excel, PowerPoint and Outlook skills

Years Of Related Work Experience

Required: 5 + years related experience

About Us

Cottage Health is a leading acute care hospital system, located on the central coast of California, widely known for our superior patient care, innovation, medical research and education. Our health system operates primarily in Santa Barbara, CA, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Our mission is to serve the central coast communities with excellence, integrity, and compassion. Every day we touch thousands of lives in many different ways, resolute in our mission to put patients first. We take pride in helping our patients get back to living their lives - in the places they love.

• Pay for non-physician positions is determined based on related years of experience and internal equity. Eligible employees may also receive additional forms of compensation, including shift differentials, on-call pay, incentive pay, and bonus opportunities, where applicable. Manager and above positions may participate in Cottage Health's annual management incentive program. Physician compensation is determined based upon specialty and may include bonus potential. For more information on our comprehensive Total Rewards offerings, please visit https://cottagehealth.org/careers/total-rewards .