Senior Executive Assistant & Office Operations Lead

Cottage Health; Goleta (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cottage Health seeks an Executive Assistant to provide independent administrative support and develop workflow processes with minimal supervision. Responsibilities include handling communications, calendar management and travel coordination, and preparing documents for leadership.

The role requires a typing speed of 60 wpm and advanced Microsoft Word, Excel, PowerPoint and Outlook skills, plus 5+ years in related experience, supporting executives and coordinating meetings and correspondence.

Qualifications

• Minimum 60 wpm keyboarding/typing speed.
• Advanced MS Word, Excel, PowerPoint and Outlook skills.
• 5+ years of related administrative experience.

Responsibilities

• Prepares routine correspondence and edits for accuracy and professional presentation.
• Sends out agendas, takes minutes, transcribes and distributes minutes.
• Coordinates meetings and travel arrangements for department members.
• Performs administrative support including phones, mail, calendar, travel, filing, etc.
• Gathers input and documents for reports and presentations.
• Serves as liaison for the department.

Skills

Typing 60 wpm

Communication skills

Time management

Education

AA Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Cottage Health seeks an Executive Assistant to provide independent administrative support and develop workflow processes with minimal supervision. Responsibilities include handling communications, calendar management and travel coordination, and preparing documents for leadership.

The role requires a typing speed of 60 wpm and advanced Microsoft Word, Excel, PowerPoint and Outlook skills, plus 5+ years in related experience, supporting executives and coordinating meetings and correspondence.