Executive Assistant

Pacific Diagnostic Laboratories, LLC; Goleta (CA); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

Cottage Health is seeking an Executive Assistant to provide independent administrative support and develop workflow processes with minimal supervision. Responsibilities include preparing routine correspondence, coordinating meetings and travel, taking minutes, and managing calendars and communications.

The role requires 5+ years of related experience, 60 wpm typing, and advanced MS Office skills. Located in California's central coast region, Cottage Health emphasizes exceptional patient care and

Qualifikationen

• AA degree preferred.
• Minimum 60 wpm keyboarding speed.
• Advanced Microsoft Word, Excel, PowerPoint and Outlook skills required.
• 5+ years related experience required.

Aufgaben

• Communication: Prepares routine correspondence (letters, memoranda, reports, minutes, etc.) and edits to assure grammatical accuracy and professional presentation.
• Sends out agendas prior to meeting, takes minutes, transcribes the information and distributes the minutes.
• Coordinates meetings, travel arrangements and other duties or projects as needed for members of the department and other duties or projects as needed.
• Performs administrative and executive support including answering telephones, processing all incoming and outgoing mail, managing calendar, coordinating meetings, arranging travel, filing, faxing and copying, etc.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.

Kenntnisse

Calendar management

Meeting coordination

Minutes/notes

Communication/writing

Travel arrangements

Ausbildung

AA Degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Jobbeschreibung

Cottage Health seeks an Executive Assistant responsible forproviding independent administrative support and develop workflow process and systems with minimal supervision and direction. Responsibilities include:

• Communication: Prepares routine correspondence (letters, memoranda, reports, minutes, etc.) and edits to assure grammatical accuracy and professional presentation.
• Sends out agendas prior to meeting, takes minutes, transcribes the information and distributes the minutes.
• Coordinates meetings, travel arrangements and other duties or projects as needed for members of the department and other duties or projects as needed.
• Performs administrative and executive support including answering telephones, processing all incoming and outgoing mail, managing calendar, coordinating meetings, arranging travel, filing, faxing and copying, etc.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.

Serves as liaison for the department.

This is not an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any job, with related instruction given by their supervisor, subject to reasonable accommodation.

Qualifications

All job qualifications listed indicate the minimum level necessary to perform this job proficiently.

LEVEL OF EDUCATION

Preferred: AA Degree

TECHNICAL REQUIREMENTS

Required: Minimum 60 wpm keyboarding/typing speed Advanced Microsoft Word, Excel, PowerPoint and Outlook skills

YEARS OF RELATED WORK EXPERIENCE

Required: 5 + years related experience

Cottage Health is a leading acute care hospital system, located on the central coast of California, widely known for our superior patient care, innovation, medical research and education. Our health system operates primarily in Santa Barbara, CA, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Our mission is to serve the central coast communities with excellence, integrity, and compassion. Every day we touch thousands of lives in many different ways, resolute in our mission to put patients first. We take pride in helping our patients get back to living their lives - in the places they love.

*Pay for non-physician positions is determined based on related years of experience and internal equity. Eligible employees may also receive additional forms of compensation, including shift differentials, on-call pay, incentive pay, and bonus opportunities, where applicable. Manager and above positions may participate in Cottage Health’s annual management incentive program. Physician compensation is determined based upon specialty and may include bonus potential. For more information on our comprehensive Total Rewards offerings, please visit https://cottagehealth.org/careers/total-rewards.

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Our Mission

To provide superior health care for and improve the health of our communities through a commitment to our core values of excellence, integrity, and compassion.

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Equal Opportunity Employer

Cottage Health is an Equal Opportunity Employer. Cottage Health applicants are considered solely based on their qualifications, without regard to race, color, ethnicity, religion, age, gender, transgender status, gender expression and identity, national origin, ancestry, disability, sexual orientation, marital status, military status, or any other classification protected by law. This policy applies to all aspects of the relationship between Cottage Health and an applicant or employee. Cottage Health is committed to upholding discrimination‑free hiring practices. We strive to cultivate an environment where exceptional people bring diverse perspectives and find belonging, support, and connection to their work.

Any Cottage Health applicants who require assistance or reasonable accommodations during the application process may request the need for accommodation with the Recruiter.