Executive Assistant to EVP | Global Travel & Meetings

Multimatic; Novi (MI); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Multimatic is seeking an Executive Administrative Assistant to support the executive team in Novi, MI. The role requires proactive, strategic thinking, impeccable organization, and the ability to manage multiple priorities across time zones.

You will prepare materials, coordinate travel, and assist with communications, reports, and events while maintaining confidentiality and professionalism. A strong background in admin support and familiarity with CRM tools is preferred.

Qualifications

• Bachelor's degree preferred; 5+ years of executive level administrative support experience.
• Experience supporting global teams; automotive industry exposure is a plus.
• Strong organizational, time-management, and prioritization skills in a fast-paced environment.
• Excellent written and verbal communication and confidentiality.

Responsibilities

• Serve as trusted partner to EVP, managing calendars, priorities, schedules, and time-zone demands.
• Coordinate and prepare meeting materials, agendas, presentations, and reports.
• Manage travel arrangements (domestic/international) and related logistics.
• Prepare executive communications, content development, proofreading, and quality control.
• Process EVP expense reports per company policies and deadlines.
• Plan leadership events, customer visits, and employee engagement activities.
• Draft and edit executive correspondence and follow-up communications.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Executive support

Time management

Prioritization

Communication

Discretion

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Concur

Salesforce

Job description

Multimatic is seeking an Executive Administrative Assistant to support the executive team in Novi, MI. The role requires proactive, strategic thinking, impeccable organization, and the ability to manage multiple priorities across time zones.

You will prepare materials, coordinate travel, and assist with communications, reports, and events while maintaining confidentiality and professionalism. A strong background in admin support and familiarity with CRM tools is preferred.