Executive Assistant at Magna International Oregon State

Magna International; Salem (OR); Remote; USD 65,000 - 95,000; Full time

Job summary

Magna Exteriors seeks an Executive Assistant to support the VP and senior leaders, coordinating calendars, meetings, and travel across domestic and international routes. You will help prepare communications, presentations, and materials for executive reviews and strategic initiatives.

This role requires discretion, integrity, and the ability to manage multiple priorities in a fast-paced environment, with travel as needed and location out of Troy MI or remote with travel requirements.

Qualifications

• High school diploma or GED required; post-secondary education preferred.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
• Excellent written, verbal and interpersonal communication.
• Strong organizational and project coordination abilities.
• Ability to manage multiple priorities with minimal supervision.
• Experience supporting senior leaders or multiple business functions.

Responsibilities

• Provide administrative and organizational support to multiple leaders and teams.
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel.
• Prepare, review, and distribute presentations, reports, and other business documents.
• Assist with executive communications, events, meetings and materials.
• Handle confidential information with professionalism and discretion.

Skills

Strong written and verbal comms

Interpersonal communication

Organizational skills

Project coordination

Multitasking with deadlines

Education

High school diploma or GED

Post-secondary education preferred

Tools

Microsoft Office Suite

Job description

Job descriptions may display in multiple languages based on your language selection.

What we offer

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Group Summary

The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.

Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.

Job Responsibilities

REPORTS TO

Vice-President, Sales & Marketing

POSITION SUMMARY

The Executive Assistant provides high-level administrative, planning, and coordination support to multiple functional leaders and executive team members, ensuring the efficient operation of key business activities and initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

The Executive Assistant acts as a trusted partner and liaison among business functions, supporting executive communications, event planning, meetings, travel coordination, and strategic projects while handling sensitive information with professionalism and confidentiality.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide administrative and organizational support to multiple leaders and functional teams.
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel as required.
• Prepare, review, and distribute correspondence, presentations, reports, and other business documents.
• Gather information and assist in developing executive-level presentations, communications, and meeting materials.
• Serve as a key point of contact for internal and external stakeholders, fostering professional and collaborative relationships.
• Coordinate department, leadership, customer, and employee events, including logistics, venue arrangements, catering, travel, communications, and on-site support.
• Assist with special projects and cross-functional activities as assigned.
• Prepare expense reports and assist with travel-related documentation and reimbursements.
• Track schedules, coordinate support coverage, and provide backup assistance across departments as needed.
• Maintain department inventories, office supplies, promotional materials, and event-related resources.
• Handle confidential information with discretion and ensure compliance with company policies and governance standards.
• Perform other duties and special assignments as required.

The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

QUALIFICATIONS

• High school diploma or GED required; post-secondary education preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organizational, planning, and project coordination abilities.
• Ability to manage multiple priorities and deadlines with minimal supervision.

Education/Experience

• Minimum five (5) years of administrative experience supporting senior leaders or multiple business functions.
• Experience coordinating meetings, travel, events, and special projects.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and commitment to accuracy.

Competencies

• Ability to work independently while collaborating effectively across functions.
• Strong business acumen and problem-solving skills.
• Adaptability and flexibility in a dynamic environment.
• Customer-service mindset and professional presence.

Physical Demands/Work Environment

Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer, may require local, domestic and international travel. This position will be located out of Troy MI, or remote with a travel requirement.

Awareness, Unity, Empowerment

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely in our systems and is handled in accordance with our privacy and data protection policies. Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making. If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.

Worker Type

Regular / Permanent

Group

Magna Exteriors