Executive Assistant & Real Estate Admin Leader

The Hadler Companies; Ohio; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401K

Paid time off

Paid holidays

Disability insurance

Life Insurance

Job summary

The Hadler Companies in Columbus seeks an experienced, highly organized administrator to support our real estate, construction, corporate operations, and executive leadership teams from our headquarters.

This multifaceted role blends executive and corporate administration with real estate and development duties, requiring discretion, strong scheduling, record keeping, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school degree or equivalent required; Bachelor’s degree highly preferred.
• Ohio Real Estate License or ability to obtain/reactivate quickly.
• Minimum of 5–10 years of real estate experience (commercial preferred).
• Ability to work independently, manage competing priorities, exercise sound judgment, and meet deadlines.
• Excellent interpersonal skills including strong verbal and written communication.
• Strong attention to detail, organizational, multi-tasking, planning, and time management skills.
• Positive attitude; able to seek assistance in a helpful and optimistic manner.
• Excellent health insurance, 401K, paid time off, holidays, disability and life insurance benefits.

Responsibilities

• Provide executive and personal administrative support to the CEO, President, and Executive VP, including scheduling, communications, research, and special projects.
• Coordinate calendars, travel, appointments, and both business and personal matters.
• Maintain corporate records, licenses, registrations, and renewal schedules for affiliated companies.
• Coordinate corporate compliance, memberships, insurance documentation, and confidential matters.
• Assist with commercial leasing, real estate transactions, and property research.
• Maintain lease files, property records, site plans, surveys, and electronic documents.
• Coordinate with brokers, attorneys, surveyors, title companies, and municipalities.
• Assist with project documentation, deadlines, and coordination with contractors and outside professionals.
• Support construction personnel with purchase orders, change orders, permits, and project documentation.
• Coordinate office services, IT vendors, and corporate fleet; assist with events and trade shows.

Skills

Independent work

Prioritization

Judgment

Deadline management

Verbal communication

Written communication

Attention to detail

Organization

Multi-tasking

Planning

Time management

Positive attitude

Education

High school diploma (required)

Ohio Real Estate License

Bachelor’s degree preferred

Job description

The Hadler Companies in Columbus seeks an experienced, highly organized administrator to support our real estate, construction, corporate operations, and executive leadership teams from our headquarters.

This multifaceted role blends executive and corporate administration with real estate and development duties, requiring discretion, strong scheduling, record keeping, and the ability to manage multiple priorities in a fast-paced environment.