Real Estate & Corporate Administrator / Executive Assistant

The Hadler Companies; Ohio; Presencial; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

401K

Paid time off

Paid holidays

Disability insurance

Life Insurance

Descripción de la vacante

The Hadler Companies in Columbus seeks an experienced, highly organized administrator to support our real estate, construction, corporate operations, and executive leadership teams from our headquarters.

This multifaceted role blends executive and corporate administration with real estate and development duties, requiring discretion, strong scheduling, record keeping, and the ability to manage multiple priorities in a fast-paced environment.

Formación

• High school degree or equivalent required; Bachelor’s degree highly preferred.
• Ohio Real Estate License or ability to obtain/reactivate quickly.
• Minimum of 5–10 years of real estate experience (commercial preferred).
• Ability to work independently, manage competing priorities, exercise sound judgment, and meet deadlines.
• Excellent interpersonal skills including strong verbal and written communication.
• Strong attention to detail, organizational, multi-tasking, planning, and time management skills.
• Positive attitude; able to seek assistance in a helpful and optimistic manner.
• Excellent health insurance, 401K, paid time off, holidays, disability and life insurance benefits.

Responsabilidades

• Provide executive and personal administrative support to the CEO, President, and Executive VP, including scheduling, communications, research, and special projects.
• Coordinate calendars, travel, appointments, and both business and personal matters.
• Maintain corporate records, licenses, registrations, and renewal schedules for affiliated companies.
• Coordinate corporate compliance, memberships, insurance documentation, and confidential matters.
• Assist with commercial leasing, real estate transactions, and property research.
• Maintain lease files, property records, site plans, surveys, and electronic documents.
• Coordinate with brokers, attorneys, surveyors, title companies, and municipalities.
• Assist with project documentation, deadlines, and coordination with contractors and outside professionals.
• Support construction personnel with purchase orders, change orders, permits, and project documentation.
• Coordinate office services, IT vendors, and corporate fleet; assist with events and trade shows.

Conocimientos

Independent work

Prioritization

Judgment

Deadline management

Verbal communication

Written communication

Attention to detail

Organization

Multi-tasking

Planning

Time management

Positive attitude

Educación

High school diploma (required)

Ohio Real Estate License

Bachelor’s degree preferred

Descripción del empleo

The Hadler Companies is seeking an experienced, highly organized, and dependable professional to join our Columbus headquarters in a multifaceted administrative role supporting our commercial real estate, construction, corporate operations, and executive leadership teams.

This position combines the responsibilities of a Real Estate Administrator, Construction Administrator, Corporate Administrator, and Executive Assistant. The successful candidate will work closely with the CEO, President, Executive Vice President, and departmental leadership to manage important administrative responsibilities, coordinate special projects, maintain corporate records, and help ensure the efficient operation of our businesses.

This is a key position within our organization that requires exceptional organizational skills, sound judgment, discretion, responsiveness, and the ability to independently manage multiple assignments and deadlines.

We are looking for a proactive, resourceful, and solution-oriented professional who takes ownership of their responsibilities, learns quickly, communicates effectively, and consistently follows through on assignments. The ideal candidate will be comfortable working in a fast-paced, occasionally demanding environment where priorities may change and timely communication is essential.

Essential Duties and Responsibilities

The position involves a combination of ongoing responsibilities, recurring administrative functions, and special assignments. Duties include, but are not limited to, the following:

Executive & Corporate Administration

• Provide direct executive and personal administrative support to the CEO, President & Executive VP, including communications, correspondence, scheduling, research, and special projects.
• Assist with executive calendars, travel arrangements, appointments, telephone screening, and coordination of both business and personal matters.
• Perform occasional personal errands, coordinate deliveries, and assist with confidential family or ownership-related matters as requested.
• Maintain corporate records, resolutions, legal documentation, licenses, registrations, and renewal schedules for multiple affiliated companies.
• Coordinate corporate compliance, professional memberships, insurance documentation, and confidential business matters.
• Assist with sensitive corporate transactions, legal projects, and coordination with attorneys, financial institutions, and other professionals.
• Assist with commercial leasing activities, real estate transactions, property research, and marketing materials.
• Maintain lease files, property records, site plans, surveys, and electronic documents.
• Coordinate with brokers, attorneys, surveyors, title companies, municipalities, and other professionals.
• Assist with property listings, market research, comparable property analysis, lease documentation, and transaction-related deadlines.

Construction & Development Administration

• Support construction personnel with purchase orders, change orders, job commitments, work orders, permits, and project documentation.
• Maintain construction files, architectural drawings, site plans, surveys, and contractor records.
• Coordinate safety meetings, insurance certificates, contractor registrations, bond renewals, and other compliance requirements.
• Assist with architectural meetings, project scheduling, and coordination with contractors and outside professionals.
• Assist with ALTA surveys, zoning matters, variances, permit applications, and other municipal approval processes.

Office & Business Operations Administration

• Coordinate office services, equipment, supplies, IT vendors, business licensing, and corporate fleet administration.
• Assist with industry memberships, advertising, corporate events, and trade show arrangements.
• Provide occasional reception coverage and administrative support to affiliated businesses.
• Track important deadlines, maintain organized records, and ensure timely follow-through on assigned responsibilities.
• Coordinate vendor contracts, service agreements, corporate purchasing, shipping, and other recurring operational needs.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school degree or equivalent required (Bachelor’s degree highly preferred).
• Ohio Real Estate License; either currently licensed, previously licensed (with ability to reactivate past license), or ability to get an Ohio license from out of state equivalent in a speedy manner as condition of employment)
• Minimum of 5-10 years of real estate experience (commercial preferred; residential sales or leasing experience is considered)
• Driver’s License with reliable transportation (miles IRS reimbursable)
• Ability to work independently, manage competing priorities, exercise sound judgment, and consistently meet deadlines.
• Excellent interpersonal skills including strong verbal and written communication skills
• Strong attention to detail, accuracy, strong organizational, multi-tasking, planning, and time management skills
• Must maintain a positive attitude; owners, directors & employees must be able to seek your assistance in a helpful & optimistic manner.
• Excellent low deductible health insurance plan (with options for dental and vision)
• Flexible Spending Account for medical needs
• Paid time off
• Paid major holidays
• 401K Available (Company pays 100% of all administration fees!)
• Available Short Term & Long-Term disability plans
• Employee Assistance Program
• Employer Paid Life Insurance (payout based on salary & terms/conditions)
• Cell phone provided (or reasonable reimbursement will be considered)

Physical Requirements

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.