Executive Assistant & QuickBooks Finance Ops

Middlesex Corp.; Portsmouth (NH); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental & vision plans

Top-tier 401k with matching

Tuition reimbursement

Life insurance

Disability

Generous paid time off

Employee assistance programs

Job summary

The Middlesex Corporation seeks a proactive Personal / Executive Assistant to support a senior executive with administrative, personal, and financial duties. The role emphasizes discretion, strong organization, and regular use of QuickBooks for financial tracking.

The ideal candidate will manage calendars, coordinate meetings, handle travel arrangements, and prepare reports while maintaining confidentiality across sensitive information.

Qualifications

• Minimum 5 years of experience in executive assistance or bookkeeping.
• Strong QuickBooks experience and financial recordkeeping.
• Advanced proficiency in Microsoft Office, especially Excel, Word, Outlook.
• Excellent written and verbal communication and discretion.
• Ability to manage multiple priorities independently.

Responsibilities

• Manage the executive's calendar, email, travel, and personal commitments.
• Prepare professional documents, reports, and presentations.
• Track expenses, reconcile QuickBooks, and assist with AP/AR.
• Coordinate meetings, agendas, and follow-up items.
• Provide general administrative and technology support as needed.

Skills

Executive support

Bookkeeping

QuickBooks

Calendar management

Travel coordination

Communication

Discretion

Financial reporting

Education

Bachelor's degree preferred

Tools

QuickBooks

Excel

Outlook

Word

PowerPoint

Google Calendar

MS Teams

Job description

The Middlesex Corporation seeks a proactive Personal / Executive Assistant to support a senior executive with administrative, personal, and financial duties. The role emphasizes discretion, strong organization, and regular use of QuickBooks for financial tracking.

The ideal candidate will manage calendars, coordinate meetings, handle travel arrangements, and prepare reports while maintaining confidentiality across sensitive information.