Executive Assistant & Project Coordinator — Strategic Support

SHINE Technologies LLC; Janesville (WI); On-site; USD 75,000 - 95,000; Full time

Job summary

SHINE Technologies LLC in Wisconsin is seeking an Executive Assistant & Project Coordinator to provide high-level administrative and project support to members of SHINE's executive team. This role manages complex calendars, travel, meetings, correspondence, and reporting.

The successful candidate will coordinate projects across Marketing and other departments, require exceptional attention to detail, sound judgment, and the ability to juggle competing priorities for multiple leaders, with a

Qualifications

• Five+ years of executive-level admin experience.
• Proven project management experience with multiple stakeholders.
• Exceptional attention to detail and accuracy.
• Advanced proficiency in Microsoft 365 (Outlook/Teams/Word/SharePoint).
• Strong written and verbal communication; able to handle confidential information.
• Ability to work after hours when needed.

Responsibilities

• Manage complex calendars for assigned executives.
• Arrange detailed travel plans and reconcile expenses.
• Coordinate meetings, agendas, and follow-up actions.
• Prepare executive-ready reports and presentations.
• Track project plans in Asana and report progress.
• Liaise between executives and internal/external stakeholders.

Skills

Calendar management

Travel planning

Meeting coordination

Executive support

MS 365 advanced

Excel & PowerPoint

Discretion & confidentiality

Written/verbal comms

Education

Bachelor’s degree or equivalent

Project management training

Tools

Asana

Microsoft Planner

Microsoft Project

Excel

PowerPoint

SharePoint

Job description

SHINE Technologies LLC in Wisconsin is seeking an Executive Assistant & Project Coordinator to provide high-level administrative and project support to members of SHINE's executive team. This role manages complex calendars, travel, meetings, correspondence, and reporting.

The successful candidate will coordinate projects across Marketing and other departments, require exceptional attention to detail, sound judgment, and the ability to juggle competing priorities for multiple leaders, with a