Executive Assistant & Project Coordinator – In-Office

Sheffield Haworth; New York (NY); Presencial; USD 70.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Discretionary annual bonus

Medical, dental, and vision insurance

401k

15 days annual leave

20 days after 2 years

Descripción de la vacante

Sheffield Haworth in New York is seeking a Coordinator/EA to support the Real Assets and Global Markets teams. You will manage calendars, arrange meetings, and prepare client materials and candidate profiles to support executive searches.

This permanent, full-time role is based in the New York office, with front‑of‑house duties and travel coordination. Strong IT skills, discretion, and the ability to work in a fast-paced professional services environment are essential.

Formación

• Proven track record in a team/exec assistant or coordination role.
• Strong judgement and resourcefulness under time pressure.
• Excellent organizational skills and outstanding attention to detail.
• Experience in a fast-paced environment.
• Advanced IT skills in Word, Excel, Outlook and PowerPoint.
• Database skills and accurate touch typing.
• Discreet and trusted with confidential information.
• Proactive and adaptable approach.

Responsabilidades

• Manage a heavy, ever-changing calendar for colleagues.
• Schedule client and candidate meetings.
• Produce documents including marketing presentations, candidate CVs, and internal reports.
• Prepare client material and candidate profiles, collating and presenting team data and market information.
• Coordinate international and domestic travel.
• Process expenses.
• Plan, execute, and finalize ad hoc projects with strict deadlines.
• Maintain the teams' candidate database and tag meetings in the company database.
• Assist with research reports and updating information in file-sharing systems and databases.
• Proof-read and check client-facing documents.
• Provide ongoing support in all aspects of the executive search process.
• Handle confidential corporate material with discretion.
• Provide cover for other Coordinators during absences.

Conocimientos

Team assistant

Executive assistant

Coordination

Organization

IT skills

Database skills

Discretion

Time management

Research support

Herramientas

Word

Excel

Outlook

PowerPoint

Descripción del empleo

Sheffield Haworth in New York is seeking a Coordinator/EA to support the Real Assets and Global Markets teams. You will manage calendars, arrange meetings, and prepare client materials and candidate profiles to support executive searches.

This permanent, full-time role is based in the New York office, with front‑of‑house duties and travel coordination. Strong IT skills, discretion, and the ability to work in a fast-paced professional services environment are essential.