Coordinator / Executive Assistant

Sheffield Haworth; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Discretionary annual bonus

Medical, dental, and vision insurance

401k

15 days annual leave

20 days after 2 years

Job summary

Sheffield Haworth in New York is seeking a Coordinator/EA to support the Real Assets and Global Markets teams. You will manage calendars, arrange meetings, and prepare client materials and candidate profiles to support executive searches.

This permanent, full-time role is based in the New York office, with front‑of‑house duties and travel coordination. Strong IT skills, discretion, and the ability to work in a fast-paced professional services environment are essential.

Qualifications

• Proven track record in a team/exec assistant or coordination role.
• Strong judgement and resourcefulness under time pressure.
• Excellent organizational skills and outstanding attention to detail.
• Experience in a fast-paced environment.
• Advanced IT skills in Word, Excel, Outlook and PowerPoint.
• Database skills and accurate touch typing.
• Discreet and trusted with confidential information.
• Proactive and adaptable approach.

Responsibilities

• Manage a heavy, ever-changing calendar for colleagues.
• Schedule client and candidate meetings.
• Produce documents including marketing presentations, candidate CVs, and internal reports.
• Prepare client material and candidate profiles, collating and presenting team data and market information.
• Coordinate international and domestic travel.
• Process expenses.
• Plan, execute, and finalize ad hoc projects with strict deadlines.
• Maintain the teams' candidate database and tag meetings in the company database.
• Assist with research reports and updating information in file-sharing systems and databases.
• Proof-read and check client-facing documents.
• Provide ongoing support in all aspects of the executive search process.
• Handle confidential corporate material with discretion.
• Provide cover for other Coordinators during absences.

Skills

Team assistant

Executive assistant

Coordination

Organization

IT skills

Database skills

Discretion

Time management

Research support

Tools

Word

Excel

Outlook

PowerPoint

Job description

Sheffield Haworth is a leading global consultancy specialising in executive search, change consulting, and strategic advisory. Founded in 1993, the firm has grown to 200 professionals across 15 locations in Europe, the Middle East, the Americas, and the Asia-Pacific region. We partner with clients across multiple industries, with a strong track record of delivering people-led transformation across the financial services, professional services, industrials, real estate and technology sectors.

Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team.

The Role

Project Coordinators / Executive Assistants at Sheffield Haworth are integral to our business, interacting with nearly all our stakeholders, both external and internal. They are responsible for managing schedules, communications, and other administrative elements of a team and their relevant searches. This particular role will work with the Real Assets and Global Markets teams.

Key responsibilities will include:

• Maintaining a heavy, ever-changing calendar for colleagues
• Scheduling client and candidate meetings
• Producing documents including, but not limited to, marketing presentations, candidate CVs, and internal reports
• Preparing client material and candidate profiles, collating and presenting team data and market information
• Coordinating travel, both international and domestic
• Processing expenses
• Planning, executing, and finalizing ad hoc projects according to strict deadlines
• Managing the teams' candidate database, communication, and reportingTagging client, candidate, and business development meetings appropriately in the company’s database
• Assisting with research reports and updating information on our file-sharing systems and in our databases
• Proof-reading and checking client-facing documents
• Providing ongoing support in all aspects of the executive search process
• Handling confidential corporate material with discretion
• Provide cover for other Coordinators during periods of absence

In addition to providing administrative support to the team, the Coordinator/EA will work closely with the wider Operations team to help ensure the smooth running of the New York office. This includes being comfortable working from the reception desk and providing front-of-house cover during holidays, absences and other periods when support is needed. The role involves welcoming visitors, handling calls and enquiries, and helping with day-to-day office needs. As a front-facing role, it requires a minimum of four days per week in the office.

Skills & Experience

• A proven track record in a team assistant, executive assistant, or coordination role
• Natural decision-making ability, supported by strong judgement and resourcefulness, even when under time pressure
• First-rate organizational skills and outstanding attention to detail
• An interest in operating in a fast-paced environment
• Excellent IT skills, including advanced knowledge of Word, Excel, Outlook, and Power Point
• Database skills and accurate touch typing
• Effective prioritization and time-management skills
• Discreet and trusted with confidential client, candidate and business information, with a clear understanding of the importance of confidentiality in executive search.
• A proactive, willing, and adaptable approach
• The ability to learn quickly and independently if required

Salary & Benefits

• This is a permanent full-time position, the salary range is $70,000 to $80,000, with eligibility for overtime
• Discretionary annual bonus
• 15 days annual leave, increasing to 20 days after 2 years’ service
• Medical, dental, and vision insurance
• 401k

Our Values

Sheffield Haworth employees adhere to the following set of values. The successful candidate will show attributes which will complement the firm’s ethos in this respect. These include Trust, Humanity, Inclusion, and Excellence.

We are an equal opportunity employer and comply with the Equality Act 2010. We value diversity at our company; it is an essential part of our success. We do not discriminate on the basis of age, pregnancy or maternity, marital/civil partnerships, religion or belief, sex or sexual orientation, gender or gender reassignment, disability or race including; color, nationality, ethnic or national origin.