Executive Projects Assistant (On-site NYC)

Full Picture; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical benefits

Hybrid work model

Paid time off

Mental health days

Job summary

Full Picture is seeking an Assistant, Special Projects in New York City to provide comprehensive administrative support to a senior executive. The role involves calendar management, research for new contacts and events, and assisting in developing client and project materials.

You will coordinate with internal teams and contribute to conference preparation and gifting efforts. The position offers exposure to multiple divisions, the opportunity to learn from a longstanding executive, and a

Qualifications

• Highly organized and able to work in a fast-paced environment.
• Exceptional attention to detail; proofs and double-checks work.
• Strong verbal communication; presents information clearly and concisely.
• Thorough, detailed note taking and summaries.
• Solid project management mindset; keeps tasks on track and completes them.
• Motivated self-starter who takes initiative and plans ahead.
• Stays flexible, calm and productive under pressure or deadlines.
• Takes direction and asks for clarification when needed.
• Manages multiple projects and recurring tasks efficiently.
• Respectful, service-oriented with confidentiality.
• Curious about world events and media; engaged with culture and trends.
• Culture scout who stays current with media and pop culture.

Responsibilities

• Careful management of executive’s calendar, meetings and appointments.
• Recording messages with relevant details and handling calls.
• Keeping the executive on time, prepared and focused throughout the day.
• Generating ideas and practical solutions for tasks and projects.
• Updating to-do lists and project tracking, reviewing inbox and calendar.
• Preparing and submitting expense reports.
• Managing contacts and organizing documents and systems.
• Tracking active projects and client deliverables and progress.
• Additional administrative duties as needed.
• Support SVP in drafting documents and communications.

Skills

Organizational skills

Attention to detail

Verbal communication

Note taking

Project management

Initiative

Calm under pressure

Discretion

Curiosity

Culture fit

Job description

Full Picture is seeking an Assistant, Special Projects in New York City to provide comprehensive administrative support to a senior executive. The role involves calendar management, research for new contacts and events, and assisting in developing client and project materials.

You will coordinate with internal teams and contribute to conference preparation and gifting efforts. The position offers exposure to multiple divisions, the opportunity to learn from a longstanding executive, and a