Executive Assistant & Project Coordinator

TaskVerse; United States; On-site; USD 67,000 - 86,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

Paid time off

401(k) retirement plan with employer 


Tuition reimbursement

Additional benefits

Fair and equitable pay

Job summary

Advanced Technology Services in the United States is seeking a highly organized administrative support specialist to assist with executive, departmental, and office activities. You will coordinate schedules, prepare materials, and support day-to-day administrative processes, interacting with employees, customers, vendors, and senior leaders.

The ideal candidate will have an associate degree and at least three years of related experience, plus strong writing, editing, and presentation skills.

Qualifications

• Two-year associate degree and at least three years of related experience or training.
• Strong knowledge of administrative procedures and standard office equipment.
• Excellent writing, editing, grammar, punctuation, and presentation skills.
• Proficiency with Outlook, Word, PowerPoint, and Excel.

Responsibilities

• Support ongoing work and special projects; plan presentations and coordinate activities.
• Draft and format letters, emails, memos, reports, charts, tables, graphs, and presentation materials.
• Answer calls, screen inquiries, take messages, respond to routine questions, and direct requests.
• Schedule and coordinate complex meetings, travel, and conferences; maintain filing systems; process purchase orders.
• Identify opportunities to improve processes and monitor their effectiveness.

Skills

Administrative procedures

Written communication

Interpersonal skills

Discretion

Multitasking

Education

Associate degree (2-year) or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Advanced Technology Services in the United States is seeking a highly organized administrative support specialist to assist with executive, departmental, and office activities. You will coordinate schedules, prepare materials, and support day-to-day administrative processes, interacting with employees, customers, vendors, and senior leaders.

The ideal candidate will have an associate degree and at least three years of related experience, plus strong writing, editing, and presentation skills.