Engineering Program Coordinator

Advanced Technology Systems, Inc.; Gilbert (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

Advanced Technology Systems Company (ATSC) is seeking an organized, detail-oriented Engineering Coordinator to provide administrative, operational, and program support to the Engineering Department. This role helps coordinate departmental activities, maintain accurate records and documentation, support engineering and program workflows, and facilitate communication across teams.

The ideal candidate has strong organizational, communication, research, and coordination skills and can manage

Qualifications

• Associate or bachelor’s degree in business administration, project coordination, communications, or related field; equivalent relevant experience may be considered.
• Experience in administrative coordination, project support, operations support, or a similar role.
• Strong written and verbal communication skills and the ability to interact professionally with personnel at different levels of the organization.

Responsibilities

• Provide administrative and program support to the Engineering Department and Program Managers, including meeting coordination, calendar management, action-item tracking, and follow-up on assigned tasks.
• Coordinate meetings, reviews, and other department activities; prepare agendas, capture notes and action items, and distribute information to appropriate participants.
• Maintain departmental files, records, trackers, databases, and other controlled information, ensuring entries are accurate, current, and organized.
• Assist with coordinating engineering schedules, deliverables, resource information, and project documentation in collaboration with Engineering leads and Program Management.
• Support the preparation, formatting, review, and routing of engineering documents, reports, presentations, correspondence, and other departmental materials.
• Assist with engineering change and document-control workflows by tracking submittals, approvals, revisions, and required follow-up in accordance with established procedures.
• Collect and compile information from multiple sources; prepare status summaries, metrics, reports, and responses to internal requests.
• Support proposal and business-development activities, including RFPs and RFQs, by coordinating inputs, tracking deadlines, and assisting with document preparation, schedule inputs, and cost-estimate coordination.
• Coordinate with internal departments and external contacts on routine information requests, meeting arrangements, document exchanges, and other assigned matters.
• Assist with procurement and tracking of engineering supplies, equipment, and services, coordinating with the appropriate purchasing and finance personnel.
• Support budget and cost-tracking activities by collecting information, maintaining trackers, and preparing reports as requested.
• Identify administrative or coordination issues that affect departmental execution and work with the appropriate personnel to resolve or elevate them.
• Support special projects and process-improvement activities that improve the organization, visibility, and efficiency of Engineering operations.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Follow-through

Communication skills

Multi-tasking

MS Office proficiency

Education

Bachelor’s or Associate degree in business administration / related field

Tools

Microsoft Office

Job description

Advanced Technology Systems Company (ATSC) is seeking an organized, detail-oriented Engineering Coordinator to provide administrative, operational, and program support to the Engineering Department. This role helps coordinate departmental activities, maintain accurate records and documentation, support engineering and program workflows, and facilitate communication across teams.

The ideal candidate has strong organizational, communication, research, and coordination skills and can manage