Executive Assistant - Product & Tech Strategy & Ops

The Walt Disney Company; Burbank (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Walt Disney Company in Burbank, CA seeks an Executive Assistant for Product & Tech Strategy and Operations. The role is on-site 4 days per week, supporting Disney Entertainment & ESPN Technology executives with calendars, travel, communications, and meeting materials.

You will help develop standards for the EA team, manage complex scheduling, and coordinate events and reporting. A professional, detail-oriented mindset with 3+ years of relevant experience is required.

Qualifications

• At least three (3) years of relevant experience required.
• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Coordinates and performs a wide range of routine and complex administrative and clerical duties.
• Independently manages day-to-day activities in support of Disney Entertainment & ESPN Technology executive leadership, which includes calendaring and scheduling, travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support.
• Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills.
• Works to develop and document standards used across the DE&E Technology EA team.
• Supports Sr. Execs in the organization. Will also provide back-up support for other assistants as part of an executive assistant team.
• Coordinates executives' calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.
• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.
• Collects and processes data associated with visa applications.
• Maintains office equipment and inventory.
• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.
• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending.

Skills

Administrative skills

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

The Walt Disney Company in Burbank, CA seeks an Executive Assistant for Product & Tech Strategy and Operations. The role is on-site 4 days per week, supporting Disney Entertainment & ESPN Technology executives with calendars, travel, communications, and meeting materials.

You will help develop standards for the EA team, manage complex scheduling, and coordinate events and reporting. A professional, detail-oriented mindset with 3+ years of relevant experience is required.