Sr Executive Assistant

The Walt Disney Company; San Francisco (CA); On-site; USD 104,600 - 140,200; Full time

Benefits offered by this job

Comprehensive health benefits

Bonus potential

Career growth opportunities

Job summary

A leading entertainment company in San Francisco is seeking an Executive Assistant to provide comprehensive administrative support to executive leadership. The role involves scheduling, travel coordination, managing complex communications, and producing reports. Candidates should have a high school diploma, ideally a college degree, and at least 7 years of relevant experience, with strong skills in Microsoft Office and communication. Competitive salary range is offered, with potential bonuses and benefits.

Qualifications

• Minimum of 7 years of relevant experience required.
• Mastery of Microsoft Office applications.
• Proven ability to work with confidential information.

Responsibilities

• Schedules appointments, meetings, and locations.
• Coordinates executives’ calendars, including travel.
• Creates and distributes reports and presentations.

Skills

Microsoft Office applications

Verbal communication

Written communication

Confidentiality

Organization skills

Education

High school diploma

College degree

Job description

Disney Entertainment & ESPN Technology

Technology is at the heart of Disney’s past, present, and future. Disney Entertainment and ESPN Product & Technology is a global organization of engineers, product developers, designers, technologists, data scientists, and more – all working to build and advance the technological backbone for Disney’s media business globally.

Why We Believe You’ll Love Working Here

• Building the future of Disney’s media: Our Technologists are designing and building the products and platforms that will power our media, advertising, and distribution businesses for years to come.
• Reach, Scale & Impact: More than ever, Disney’s technology and products serve as a signature doorway for fans’ connections with the company’s brands and stories. Disney+, Hulu, ESPN, ABC, ABC News…and many more. These products and brands – and the unmatched stories, storytellers, and events they carry – matter to millions of people globally.
• Innovation: We develop and implement groundbreaking products and techniques that shape industry norms, and solve complex and distinctive technical problems.

Job Summary

Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of Disney Entertainment and ESPN Product & Technology executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Is looked to by other EAs as a knowledge source and a mentor that also provides training to newer EAs on the team. Works to develop and document standards used across the DE&ET EA team. Supports Sr Execs in the organization. Will also provide back‑up support for other assistants as part of an executive assistant team.

Responsibilities

Calendaring, Travel & Expenses, Correspondence

• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.
• Coordinates executives’ calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.
• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.
• Collects and processes data associated with visa applications.
• Maintains office equipment and inventory.

Meeting & Project Support

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

Documentation & Reporting

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending.

Basic Qualifications

• High school diploma required
• College degree preferred
• Minimum of 7 years of relevant experience required
• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Mastery of administrative functions and processes.
• Expert verbal and written communication skills with an ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision‑making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

The hiring range for this position in San Francisco, CA is $104,600 to $140,200 per year and in Glendale, CA is $95,500 to $128,000. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job‑related knowledge, skills, and experience among other factors. A bonus and/or long‑term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial and/or other benefits, dependent on the level and position offered.