Executive Assistant PMO & Governance Support

at Hospital Authority; Closter (NJ); On-site; USD 29,000 - 35,000; Full time

Job summary

Hospital Authority is seeking an Executive Assistant II for the Project Management Office at Head Office. The role involves high volumes of administrative support, document handling, and governance submissions across IT and health informatics functions.

You should have a university degree or a diploma plus relevant IT/administration experience, with strong English and Chinese communication and proficiency in MS Office.

Qualifications

• University Graduates; OR F.5 / S.5 with:
• 5 passes in HKCEE including English and Chinese; or 5 subjects in HKDSE with English/Chinese Level 2 and other requirements
• AND a diploma in IT / Administration / Management / Language / Social Science

Responsibilities

• Provide daily administrative and clerical support, including drafting correspondence, maintaining filing systems and records.
• Manage departmental assets and inventory records, process purchase orders and update manpower records.
• Consolidate inputs from project teams to prepare formal replies for governance bodies.
• Support collection and preliminary analysis of project data and preparation of progress reports.
• Coordinate and organise meetings, workshops and activities including scheduling, venue booking, minutes and logistics.
• Handle general enquiries and liaise with internal and external stakeholders.

Skills

English language

Chinese language

Communication

Education

University degree

Diploma in IT/Administration/Management/Language/Social Science

Tools

MS Office

Job description

Hospital Authority is seeking an Executive Assistant II for the Project Management Office at Head Office. The role involves high volumes of administrative support, document handling, and governance submissions across IT and health informatics functions.

You should have a university degree or a diploma plus relevant IT/administration experience, with strong English and Chinese communication and proficiency in MS Office.