Executive Assistant/Payroll Admin

NW Staffing Resources; Vancouver (WA); On-site; USD 35,817 - 41,328; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Job summary

A staffing agency is seeking an Executive Assistant/Payroll Admin to support senior leadership and manage payroll. This full-time position emphasizes collaboration, accuracy in payroll processing, and organizational skills. The ideal candidate should have over 3 years of relevant experience and proficiency in Microsoft Office Suite. Benefits include medical and vision insurance, creating an inclusive workplace environment.

Qualifications

• 3+ years of experience as an Executive Assistant, Payroll Specialist, or similar role.
• Proven experience in processing payroll and handling confidential information.
• Experience with payroll systems is a plus.

Responsibilities

• Manage the executive’s calendar, email, meetings, travel, and priorities.
• Process end-to-end payroll while ensuring accuracy and compliance.
• Support executive projects and maintain organized filing systems.

Skills

Experience as an Executive Assistant

Payroll processing

Proficiency with Microsoft Office Suite

Managing confidential information

Tools

Payroll systems

Job description

Executive Assistant/Payroll Admin

A dynamic opportunity to support senior leadership and manage payroll in a fast‑paced, mission‑driven environment.

Why You’ll Love This Role

• High‑Level Impact: Support an executive while ensuring accurate and timely payroll for the organization.
• Fast‑Paced & Engaging: Every day brings variety—complex scheduling, payroll deadlines, communication, and project support.
• Collaborative Environment: Work closely with leadership, internal teams, and external partners.

Salary

$26–30 per hour (base pay range)

Schedule

Full‑time, 30 hrs per week; Monday‑Friday 8:00 am – 5:00 pm; temp to hire

Key Responsibilities

Executive Support

• Manage the executive’s calendar, email, meetings, travel, and daily priorities.
• Act as primary point of contact, ensuring timely communication and follow‑up.
• Prepare and edit correspondence, reports, presentations, and meeting materials.
• Coordinate meetings, including agendas, logistics, and minute‑taking.
• Maintain organized digital and physical filing systems and handle confidential information.
• Support executive projects and initiatives by tracking deadlines and ensuring follow‑through.

Payroll Processing

• Manage end‑to‑end payroll processing for employees, ensuring accuracy and compliance with company policies.
• Coordinate with HR and accounting teams to resolve payroll discrepancies or employee inquiries.
• Ensure confidentiality of all payroll and employee information.

What We’re Looking For

• 3+ years of experience as an Executive Assistant, Payroll Specialist, or similar administrative/payroll role.
• Proven experience in processing payroll and managing confidential employee information; prevailing wage experience a plus.
• Proficiency with Microsoft Office Suite and general office technology.
• Experience with payroll systems.

Physical Requirements

• Position performs general office duties and works in a temperature‑controlled environment.

Diversity, Equity, and Inclusion Statement

We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.

Benefits

• Medical insurance • Vision insurance (inferred from company benefits)

Additional Information

This position is offered through the Vancouver Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here”, select the Vancouver branch, then call our office directly at 360‑695‑4900 to speak with a recruiter.