Executive Assistant: Project Management Specialist

remoting.work; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

remoting.work is hiring an Executive Assistant: Project Management Specialist to support leadership by coordinating high-priority projects. This remote role aligns with US time zones and emphasizes asynchronous work with structured updates.

You will own the operational layer between senior leaders and execution teams, maintaining clear progress, deadlines, and next steps across distributed colleagues.

Qualifications

• Strong written English skills and attention to detail.
• Ability to manage multiple projects with accuracy and consistency.
• Experience in executive support or project coordination preferred.

Responsibilities

• Own tracking and coordination of leadership projects, ensuring deadlines and next steps are current.
• Maintain project documentation and status reports for leadership visibility.
• Manage senior leader calendars with focus on protecting time for high-priority work.
• Identify blockers and elevate them before delays occur.
• Prepare structured briefings and decision documents to move projects forward.

Skills

Written English

Tools

Microsoft Office 365

Job description

Executive Assistant: Project Management Specialist

Remote (Based at an approved local secure facility). We work US time zones and ask that you’re available during those hours, even if that means adjusting your schedule.

This role exists to keep leadership‑level projects on track and moving forward without constant oversight. You will own the operational layer between senior leaders and the teams executing their priorities. Work is primarily asynchronous, so structured written updates and proactive status management are central to how this role functions. You will work within an internationally distributed team where process discipline and zero‑error execution are the standard.

What You’ll Do

• Own the tracking and coordination of active leadership projects, ensuring deadlines, owners, and next steps are always current
• Maintain project documentation and status reports that give leadership a clear view of progress at any time
• Manage senior leader calendars with a focus on protecting time for high‑priority project work
• Identify blockers across active workstreams and resolve or elevate them before they cause delays
• Prepare structured briefings and decision documents that support leadership in moving projects forward

What We’re Looking For

• 1–5 years of experience in an executive assistant or project coordination role, or 5+ years at a mid‑senior level
• Demonstrated ability to manage multiple projects simultaneously with accuracy and consistency
• Experience using project management tools to track tasks, owners, and deadlines
• Proficiency in Microsoft Office 365 for documentation and communication
• Strong written English — our company works in English