Executive Assistant & Operations Partner to the COO

RIVO Holdings, LLC; Encinitas (CA); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Childcare & Family Support

Free workouts

Company events

Padres Tickets

Free coffee

Parking/Transit

Attendance incentive

Paid holidays and PTO

Health coverage

401(k) match

Job summary

RIVO Holdings, LLC is seeking a highly professional Executive Assistant to support our Chief Operating Officer in downtown San Diego. The role requires poise, proactive thinking, and a commitment to exceptional execution in a fast-paced environment.

The Executive Assistant will manage complex calendars, prepare briefing materials, draft communications, coordinate projects, travel, and vendor relationships while continuously seeking process improvements and leveraging AI tools to boost

Qualifications

• Exceptional verbal and written communication skills with the ability to interact professionally at all levels.
• Executive presence, sound judgment, and a high degree of professionalism.
• Proven ability to anticipate needs, think proactively, and solve problems independently.
• Strong discretion and experience handling sensitive and confidential information.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Resourceful, detail-oriented, and highly accountable for outcomes.
• Proficiency with Microsoft Office, Outlook, Teams, and modern productivity tools.
• Comfortable leveraging AI tools to improve efficiency and streamline work processes.

Responsibilities

• Calendar & Priority Management: manage a complex calendar and optimize scheduling.
• Executive Readiness & Meeting Preparation: prepare briefing materials and track actions.
• Executive Communication & Collaboration: draft communications and coordinate with stakeholders.
• Project Coordination & Execution: drive projects and ensure deadlines with accountability.
• Travel & Logistics: coordinate travel and related arrangements.
• Event Planning & Vendor Coordination: plan events and manage vendor relationships.
• Strategic Thinking & Process Improvement: identify opportunities to improve workflows and leverage AI.

Skills

Calendar management

Meeting preparation

Executive communication

Project coordination

Travel logistics

Vendor coordination

Strategic thinking

AI tools

Microsoft Office

Discretion & confidentiality

Tools

Microsoft Office

Outlook

Teams

Job description

RIVO Holdings, LLC is seeking a highly professional Executive Assistant to support our Chief Operating Officer in downtown San Diego. The role requires poise, proactive thinking, and a commitment to exceptional execution in a fast-paced environment.

The Executive Assistant will manage complex calendars, prepare briefing materials, draft communications, coordinate projects, travel, and vendor relationships while continuously seeking process improvements and leveraging AI tools to boost