Executive Assistant to the COO

RIVO Holdings, LLC; San Diego (CA); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Childcare & Family Support

Stay Fit for Free

Company Events & Social Hours

Padres Tickets

Daily Perks

Parking & Commute Made Easy

Dedication Incentives

Generous Time Off

Comprehensive Health Coverage

401(k) plan with employer matching

Job summary

RIVO Holdings, LLC in downtown San Diego seeks an Executive Assistant to support the COO. You will manage calendars, prepare briefing materials, coordinate communications, and drive key initiatives with precision.

This role demands discretion, superb organization, and proactive problem-solving, with collaboration across teams. We offer comprehensive benefits and growth opportunities in a fast-paced, employee-centric culture.

Qualifications

• Excellent verbal and written communication with professional demeanor.
• Executive presence and sound judgment in a fast-paced setting.
• Ability to anticipate needs, think proactively, and solve problems independently.
• High discretion handling sensitive information.
• Exceptional organizational skills managing multiple priorities.
• Proficiency with Microsoft Office and modern productivity tools.
• Comfort with using AI tools to improve efficiency.

Responsibilities

• Manage COO calendar and scheduling; prioritize and balance commitments.
• Prepare briefing materials, track action items, and coordinate follow-up.
• Draft professional communications and coordinate internal/external communications.
• Drive special projects, coordinate resources, and ensure deadlines are met.
• Coordinate travel, meetings, and logistics for executives.
• Support event planning and vendor coordination as needed.
• Identify workflow improvements and leverage technology for efficiency.

Skills

Communication

Executive presence

Proactiveness

Discretion

Organizational skills

Tech proficiency

AI tools

Tools

Microsoft Office

Outlook

Teams

Productivity tools

AI tools

Job description

RIVO is an employee-centric financial services company located in downtown San Diego, built on our core values of Respect, Integrity, Value, and Opportunity.

We're seeking a highly professional, polished, and proactive Executive Assistant to support our Chief Operating Officer. This role is ideal for someone who thrives in a fast-paced environment, communicates with confidence, anticipates needs before they arise, and takes pride in delivering exceptional results. The right candidate will serve as a trusted partner to the COO, helping drive efficiency, organization, and execution across a range of priorities.

If you're a polished professional who thrives on organization, communication, execution, and staying one step ahead, we'd love to hear from you!

Job Description

What You'll Do

• Calendar & Priority Management: Manage a complex calendar, evaluate competing demands, and optimize scheduling to ensure priorities are addressed effectively. Serve as the primary point of contact for scheduling requests and executive availability.
• Executive Readiness & Meeting Preparation: Ensure the COO is fully prepared for meetings, presentations, and key interactions by gathering information, preparing briefing materials, tracking action items, and coordinating follow-up.
• Executive Communication & Collaboration: Partner with leadership and management across the organization, draft professional communications, and facilitate seamless communication with internal and external stakeholders.
• Project Coordination & Execution: Drive special projects and key initiatives forward by tracking deliverables, coordinating resources, and ensuring deadlines are met with a high degree of accuracy and accountability.
• Travel & Logistics: Coordinate executive travel, meetings, appointments, and other logistical arrangements while ensuring a seamless experience.
• Event Planning & Vendor Coordination: Support the planning and execution of events and maintain relationships with vendors and external partners as needed.
• Strategic Thinking & Process Improvement: Continuously identify opportunities to improve workflows, leverage technology, and utilize AI tools to enhance productivity, organization, and executive effectiveness.

Qualifications

What We're Looking For

• Exceptional verbal and written communication skills with the ability to interact professionally at all levels.
• Executive presence, sound judgment, and a high degree of professionalism.
• Proven ability to anticipate needs, think proactively, and solve problems independently.
• Strong discretion and experience handling sensitive and confidential information.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Resourceful, detail-oriented, and highly accountable for outcomes.
• Proficiency with Microsoft Office, Outlook, Teams, and modern productivity tools.
• Comfortable leveraging AI tools to improve efficiency and streamline work processes.

Additional Information

Company Benefits

• Childcare & Family Support: Receive up to $5,000 annually in childcare reimbursement to ease the balancing act of work and family & Exclusive access to comprehensive fertility treatment coverage to financially support your family-building journey
• Stay Fit for Free: Join our FREE weekly group workouts and keep your health and energy levels at their peak
• Company Events & Social Hours: Enjoy regular happy hours and company-wide events to celebrate achievements and build community with fellow employees
• Padres Tickets: Catch a Padres game with exclusive access to season long raffle drawings in the RIVO ticket section. Go Padres!
• Daily Perks: Savor FREE coffee, energy drinks, and snacks – fueling your productivity and satisfaction!
• Parking & Commute Made Easy: Say goodbye to commuting hassles and high gas prices – enjoy a company-paid parking or MTS pass
• Dedication Incentives: Opportunity to earn more money with our perfect attendance incentive – your dedication and reliability deserve recognition
• Generous Time Off: Recharge and live your best life with company paid holidays and PTO each year
• Comprehensive Health Coverage: Benefit from medical, dental, and vision plans with a 70/30 cost share—because your well-being is our priority
• Secure Your Future: Take advantage of our 401(k) plan with employer matching to invest in your future with confidence

A reasonable estimate of the hourly rate for this job is $26.00 to $36.00 per hour. Individual compensation within the range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to education; experience and training; licensure and certifications; knowledge and skill sets; and other business and organizational needs.

RIVO Holdings, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, citizenship status, disability, age (40 years old or older) and genetic information (including family medical history), past or present military or veteran status, or any other characteristic protected by applicable law.