Executive Assistant to COO - Strategic Partner & Operations

Rivo-Holdings; Encinitas (CA); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Childcare & Family Support

Stay Fit for Free

Company Events & Social Hours

Padres Tickets

Daily Perks

Parking & Commute Made Easy

Dedication Incentives

Generous Time Off

Comprehensive Health Coverage

Secure Your Future

Job summary

RIVO is seeking a highly professional Executive Assistant to support our Chief Operating Officer in a fast-paced environment. This role is ideal for someone who anticipates needs, communicates confidently, and delivers exceptional results.

As a trusted partner to the COO, you will drive efficiency, organization, and execution across a range of priorities, including calendar management, meeting prep, and cross-functional collaboration. Strong professionalism and discretion are essential.

Qualifications

• Exceptional verbal and written communication skills with the ability to interact professionally at all levels.
• Executive presence, sound judgment, and a high degree of professionalism.
• Proven ability to anticipate needs, think proactively, and solve problems independently.
• Strong discretion and experience handling sensitive and confidential information.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Resourceful, detail-oriented, and highly accountable for outcomes.
• Proficiency with Microsoft Office, Outlook, Teams, and modern productivity tools.
• Comfortable leveraging AI tools to improve efficiency and streamline work processes.

Responsibilities

• Calendar & Priority Management: Manage a complex calendar, evaluate competing demands, and optimize scheduling to ensure priorities are addressed effectively.
• Executive Readiness & Meeting Preparation: Ensure the COO is fully prepared for meetings, presentations, and key interactions by gathering information and coordinating follow-up.
• Executive Communication & Collaboration: Partner with leadership across the organization, draft professional communications, and coordinate with stakeholders.
• Project Coordination & Execution: Drive special projects and initiatives, track deliverables, and ensure deadlines with accuracy.
• Travel & Logistics: Coordinate executive travel, meetings, and other logistical arrangements for a seamless experience.
• Event Planning & Vendor Coordination: Support planning and execution of events and maintain vendor relationships.
• Strategic Thinking & Process Improvement: Identify opportunities to improve workflows and leverage AI tools to boost productivity.

Job description

RIVO is seeking a highly professional Executive Assistant to support our Chief Operating Officer in a fast-paced environment. This role is ideal for someone who anticipates needs, communicates confidently, and delivers exceptional results.

As a trusted partner to the COO, you will drive efficiency, organization, and execution across a range of priorities, including calendar management, meeting prep, and cross-functional collaboration. Strong professionalism and discretion are essential.