Executive Assistant & Operations Lead to SVP & CEO

Blue Cross Blue Shield of Michigan; Detroit (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

Blue Cross Blue Shield of Michigan is seeking an experienced administrative professional to support the Senior Vice President. You will handle calendar management, meeting logistics, and executive correspondence, acting as a back-up to the CEO’s Senior Executive Assistant.

You will coordinate leadership meetings, onboarding, procurement, and special projects while partnering with leaders across the organization to keep operations running smoothly.

Qualifications

• High School graduate or GED equivalent.
• Three (3) years of secretarial experience required.
• Proficient in PC applications, especially Excel and Word.
• Excellent organizational skills and strong verbal/written communication.
• Proficiency in business English.

Responsibilities

• Provide broad administrative support for the Senior Vice President, including calendar and meeting logistics.
• Back up the CEO’s Senior Executive Assistant for scheduling, correspondence management, and executive office operations.
• Support Senior Leadership Forum and Executive Staff meetings: coordinate agendas, liaise with presenters, distribute materials and manage logistics.
• Occasionally support Office of the President directors with calendar management and meeting coordination.
• Coordinate day-to-day operational and logistical needs across the Office of the President.
• Manage office purchasing (P-Card), invoicing, procurement and payments.
• Assist with onboarding, project planning, process improvements, and special departmental projects.
• Coordinate catering, meetings, events, and leadership activities as needed.
• Assist with executive inquiries, correspondence tracking, document management, and records maintenance.
• Collaborate with leaders and business partners to coordinate activities and resolve issues.

Skills

Organizational skills

Verbal and written communication

Business English proficiency

Secretarial experience

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

Blue Cross Blue Shield of Michigan is seeking an experienced administrative professional to support the Senior Vice President. You will handle calendar management, meeting logistics, and executive correspondence, acting as a back-up to the CEO’s Senior Executive Assistant.

You will coordinate leadership meetings, onboarding, procurement, and special projects while partnering with leaders across the organization to keep operations running smoothly.