Executive Assistant & Operations Lead

AllTech Services; Alaska; On-site; USD 65,000 - 90,000; Full time

Job summary

AllTech Services is seeking an Executive Assistant in Sterling, VA to partner with the CEO and leadership team. This role is a proactive operator who will own systems, manage the CEO's time, and drive alignment across departments.

You will anticipate needs, push for high-impact outcomes, and ensure meetings, travel, and events stay focused on strategic priorities. This role requires resilience, integrity, and a relentless drive to execute with care.

Qualifications

• 4-7 years of experience supporting senior executives in a fast-paced, high-performance environment.
• Proven ability to own systems, drive execution, and follow through without constant oversight.
• Exceptional organizational skills with a relentless focus on detail and completion.
• Strong communication skills with the confidence to engage at all levels of the organization.
• High level of business judgment-you understand priorities and act accordingly.
• Ability to manage multiple priorities while maintaining speed and accuracy.
• Professionalism, discretion, and emotional intelligence.
• A backbone-you are willing to push, challenge, and hold others accountable.

Responsibilities

• Own and aggressively manage the CEO's calendar—ensuring time is invested only in high-impact priorities
• Protect focus and drive outcomes by aligning meetings, agendas, and follow-ups with business objectives
• Own internal operating systems for the leadership team (meeting cadence, agendas, scorecards, follow-ups, communication flow)
• Act as the central hub for leadership communication—driving clarity, consistency, and alignment across all departments
• Track, push, and close loops across teams—ensuring commitments are followed through and results are delivered
• Hold leadership accountable to priorities, deadlines, and commitments—without hesitation
• Confidently challenge priorities—even at the CEO level—when something is misaligned or off track
• Drive execution on key initiatives and special projects from start to finish
• Identify breakdowns in communication or process and fix them at the root
• Manage high-level communications on behalf of the CEO with professionalism, urgency, and precision
• Coordinate and run leadership meetings and off-sites with clear structure, defined outcomes, and enforced accountability
• Own travel for the CEO and leadership team end-to-end—flights, lodging, transportation, itineraries
• Plan and execute company events, leadership off-sites, and strategic meetings from concept to completion
• Ensure every trip, meeting, and event has a clear purpose, a tight agenda, and measurable outcomes
• Anticipate logistical issues before they happen and solve them before they impact execution

Skills

Calendar management

Executive support

Project management

Communication

Organizational skills

Discretion

Emotional intelligence

Accountability

Job description

AllTech Services is seeking an Executive Assistant in Sterling, VA to partner with the CEO and leadership team. This role is a proactive operator who will own systems, manage the CEO's time, and drive alignment across departments.

You will anticipate needs, push for high-impact outcomes, and ensure meetings, travel, and events stay focused on strategic priorities. This role requires resilience, integrity, and a relentless drive to execute with care.