Strategic Executive Assistant & Operations Lead

AllTech Services; Sterling (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

AllTech Services in Sterling, VA, seeks an Executive Assistant to the CEO who acts as a force multiplier for the leadership team. You will own the CEO’s calendar, manage critical projects, and drive alignment across departments with discipline and care.

This is a high-performance, proactive role requiring ownership, anticipation of needs, and precise, professional communication. You will thrive in a fast-paced, results-driven culture and contribute to turning strategy into action.

Qualifications

• 4-7 years of experience supporting senior executives in a fast-paced, high-performance environment.
• Proven ability to own systems, drive execution, and follow through without constant oversight.
• Exceptional organizational skills with a relentless focus on detail and completion.
• Strong communication skills with the confidence to engage at all levels of the organization.
• High level of business judgment - you understand priorities and act accordingly.

Responsibilities

• Own and aggressively manage the CEO’s calendar - ensuring time is invested only in high-impact priorities.
• Protect focus and drive outcomes by aligning meetings, agendas, and follow-ups with business objectives.
• Own internal operating systems for the leadership team (meeting cadence, agendas, scorecards, follow-ups, communication flow).
• Act as the central hub for leadership communication - driving clarity, consistency, and alignment across all departments.
• Track, push, and close loops across teams - ensuring commitments are followed through and results are delivered.
• Hold leadership accountable to priorities, deadlines, and commitments - without hesitation.
• Confidently challenge priorities - even at the CEO level - when something is misaligned or off track.
• Drive execution on key initiatives and special projects from start to finish.
• Identify breakdowns in communication or process and fix them at the root.
• Manage high-level communications on behalf of the CEO with professionalism, urgency, and precision.
• Coordinate and run leadership meetings and off-sites with clear structure, defined outcomes, and enforced accountability.
• Own travel for the CEO and leadership team end-to-end - flights, lodging, transportation, detailed itineraries, and contingencies.
• Plan and execute company events, leadership off-sites, and strategic meetings from concept to completion.
• Ensure every trip, meeting, and event has a clear purpose, a tight agenda, and measurable outcomes.
• Anticipate logistical issues before they happen and solve them before they impact execution.

Skills

Calendar management

Executive support

Communication

Organizational skills

Project coordination

Accountability

Proactive mindset

Job description

AllTech Services in Sterling, VA, seeks an Executive Assistant to the CEO who acts as a force multiplier for the leadership team. You will own the CEO’s calendar, manage critical projects, and drive alignment across departments with discipline and care.

This is a high-performance, proactive role requiring ownership, anticipation of needs, and precise, professional communication. You will thrive in a fast-paced, results-driven culture and contribute to turning strategy into action.