Executive Assistant & Operations Coordinator

Philips Iberica SAU; Cambridge (MA); On-site; USD 67,000 - 108,000; Full time

Job summary

Philips is seeking an Executive Assistant in Cambridge, MA to provide autonomous administrative and operational support to senior leaders. You will coordinate calendars, travel, events, and document preparation, while handling confidential information with discretion.

The role requires 2+ years of admin experience, a High School Diploma or equivalent (Bachelor's preferred), and advanced MS Office skills. Onsite, full-time office work with standard corporate policies.

Qualifications

• 2+ years relevant experience in administration or equivalent
• High School Diploma or Vocational Education required; Bachelor's Degree preferred
• Advanced Microsoft Office skills, including PowerPoint and Outlook
• Experience coordinating complex calendars, travel, meetings and events with accuracy
• Ability to manage confidential information with discretion and work independently

Responsibilities

• Supports executives with routine to moderately complex administrative, organizational, and operational tasks
• Manages correspondence and communications for executives and key stakeholders
• Prepares and drafts business documents such as letters, emails, agendas, minutes, and PowerPoint presentations
• Coordinates calendars, meetings, travel, events, and conferences, including logistics and budget compliance
• Maintains records, processes expense reports, and may support Works Council per policy

Skills

Microsoft Office

PowerPoint

Outlook

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Philips is seeking an Executive Assistant in Cambridge, MA to provide autonomous administrative and operational support to senior leaders. You will coordinate calendars, travel, events, and document preparation, while handling confidential information with discretion.

The role requires 2+ years of admin experience, a High School Diploma or equivalent (Bachelor's preferred), and advanced MS Office skills. Onsite, full-time office work with standard corporate policies.