Executive Assistant (Office: Cambridge, MA)

Philips International; Cambridge (MA); On-site; USD 44,000 - 72,000; Full time

Job summary

Philips is seeking an Executive Assistant to provide autonomous administrative and operational support to the Cardiology Segment Leader and the Azurion Eye Category Leader in Cambridge, MA. You will coordinate correspondence, calendars, travel, events, and expense management in line with corporate policies.

You will draft business documents, organize meetings and conferences, and handle confidential information with discretion.

Qualifications

• 2+ years relevant experience in administration or equivalent.
• Advanced Microsoft Office skills, including PowerPoint and Outlook.
• Strong communication, organization, and multitasking abilities.
• Experience coordinating complex calendars, travel, meetings and events with a high level of accuracy and attention to detail.

Responsibilities

• Supports executives with routine to moderately complex administrative tasks.
• Manages correspondence and communications for executives and key stakeholders.
• Prepares letters, emails, agendas, minutes, action items, and PowerPoint presentations.
• Coordinates calendars, meetings, travel, events, workshops, and conferences, including logistics, materials, visa support, and budget compliance.
• Maintains records and files, processes expense reports, and supports Works Council in line with applicable policies and regulations.

Skills

Microsoft Office

Communication

Organization

Multitasking

Education

High School Diploma

Bachelor's Degree

Job description

Job Title Executive Assistant (Office: Cambridge, MA) Job Description Executive Assistant The Executive Assistant provides autonomous administrative, organizational, and operational support to the Cardiology Segment Leader and the Azurion Eye Category Leader, ensuring efficient coordination of correspondence, documentation, calendars, travel, events, and expense management in line with corporate policies. The role also serves as a communication hub for key updates across the department and organization, and may support the Works Council in representing employee interests.

Your role: Supports one or more executives with routine to moderately complex administrative, organizational, and operational tasks while working autonomously within established corporate procedures. Manages correspondence and communications for executives and key stakeholders, prioritizing emails, letters, and phone calls to keep information flowing efficiently.

Prepares and drafts business documents such as letters, emails, agendas, minutes, action items, and PowerPoint presentations. Coordinates calendars, meetings, travel, events, workshops, and conferences, including logistics, materials, technical setup, visa support, and budget compliance.

Maintains records and files, processes expense reports, communicates local announcements, and may support the Works Council in line with applicable policies and regulations.

You’re the right fit if: 2+ years relevant experience in administration or equivalent High School Diploma, Vocational Education required. Bachelor's Degree preferred. Advanced Microsoft Office skills, including PowerPoint and Outlook, with strong communication, organization, and multitasking abilities. Experience coordinating complex calendars, travel, meetings, and events with a high level of accuracy and attention to detail. Ability to manage confidential information with discretion and work independently while anticipating executive needs.

You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.

How we work together We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations. This is an office role.

About Philips We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

Philips Transparency Details The hourly pay range for this position in Cambridge, MA is $32.00 - $52.00, plus overtime eligibility. The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity. In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here. At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future. Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Cambridge, MA. This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace. As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life. For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners.

Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health. Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success.

It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law.

As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism. To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' ReadjustmentActof1974andTitleI oftheAmericanswithDisabilitiesActof1990, applicants that require accommodation in the job applicationprocess may contact 888-367-7223, option 5, for assistance.

PhilipsisanEqualEmploymentandOpportunityEmployerincludingDisabilityVetsandmaintainsadrug‑freeworkplace.KnowYourRights