Executive Assistant (Office: Cambridge, MA)

Philips Iberica SAU; Cambridge (MA); On-site; USD 67,000 - 108,000; Full time

Job summary

Philips is seeking an Executive Assistant in Cambridge, MA to provide autonomous administrative and operational support to senior leaders. You will coordinate calendars, travel, events, and document preparation, while handling confidential information with discretion.

The role requires 2+ years of admin experience, a High School Diploma or equivalent (Bachelor's preferred), and advanced MS Office skills. Onsite, full-time office work with standard corporate policies.

Qualifications

• 2+ years relevant experience in administration or equivalent
• High School Diploma or Vocational Education required; Bachelor's Degree preferred
• Advanced Microsoft Office skills, including PowerPoint and Outlook
• Experience coordinating complex calendars, travel, meetings and events with accuracy
• Ability to manage confidential information with discretion and work independently

Responsibilities

• Supports executives with routine to moderately complex administrative, organizational, and operational tasks
• Manages correspondence and communications for executives and key stakeholders
• Prepares and drafts business documents such as letters, emails, agendas, minutes, and PowerPoint presentations
• Coordinates calendars, meetings, travel, events, and conferences, including logistics and budget compliance
• Maintains records, processes expense reports, and may support Works Council per policy

Skills

Microsoft Office

PowerPoint

Outlook

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Job Title

Executive Assistant (Office: Cambridge, MA)

Job Description

Executive Assistant

The Executive Assistant provides autonomous administrative, organizational, and operational support to the Cardiology Segment Leader and the Azurion Eye Category Leader, ensuring efficient coordination of correspondence, documentation, calendars, travel, events, and expense management in line with corporate policies. The role also serves as a communication hub for key updates across the department and organization, and may support the Works Council in representing employee interests.

Your role:

• Supports one or more executives with routine to moderately complex administrative, organizational, and operational tasks while working autonomously within established corporate procedures.
• Manages correspondence and communications for executives and key stakeholders, prioritizing emails, letters, and phone calls to keep information flowing efficiently.
• Prepares and drafts business documents such as letters, emails, agendas, minutes, action items, and PowerPoint presentations.
• Coordinates calendars, meetings, travel, events, workshops, and conferences, including logistics, materials, technical setup, visa support, and budget compliance.
• Maintains records and files, processes expense reports, communicates local announcements, and may support the Works Council in line with applicable policies and regulations.

You're the right fit if:

• 2+ years relevant experience in administration or equivalent
• High School Diploma, Vocational Education required. Bachelor's Degree preferred.
• Advanced Microsoft Office skills, including PowerPoint and Outlook, with strong communication, organization, and multitasking abilities.
• Experience coordinating complex calendars, travel, meetings, and events with a high level of accuracy and attention to detail.
• Ability to manage confidential information with discretion and work independently while anticipating executive needs.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The hourly pay range for this position in Cambridge, MA is $32.00 - $52.00, plus overtime eligibility.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

• US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.
• Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Cambridge, MA.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.