Executive Assistant & Operations Coordinator

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 48,000 - 77,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Executive Assistant I to provide executive support within the Department of Medical Education. The role covers calendar management, meetings, events, purchasing, and departmental communications across campus settings.

The ideal candidate will be organized, proactive, and detail-oriented, able to manage multiple priorities while coordinating with faculty, staff, clinical partners, and university offices. This is an onsite, day shift position.

Qualifications

• Bachelor's degree in a related field and two years of related experience required, or an equivalent combination.

Responsibilities

• Provides executive and operational support including calendar management, meetings, events, purchasing, and departmental communications.
• Coordinates clinical affiliation agreements across HSOM's four campuses and supports accreditation, faculty awards, and department-wide process improvement.
• Handles human resources related duties, general office management, supervises support staff, coordinates special projects, and monitors financial, budgetary and personnel processes.

Skills

Communication

Organizational skills

Detail-oriented

Multitasking

Education

Bachelor's degree in related field

Tools

Microsoft Office

Job description

University of Alabama at Birmingham is seeking an Executive Assistant I to provide executive support within the Department of Medical Education. The role covers calendar management, meetings, events, purchasing, and departmental communications across campus settings.

The ideal candidate will be organized, proactive, and detail-oriented, able to manage multiple priorities while coordinating with faculty, staff, clinical partners, and university offices. This is an onsite, day shift position.