EXECUTIVE ASSISTANT I

UAB Medicine; University (FL); Hybrid; USD 48,000 - 77,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Executive Assistant I to support the Neurology department. The role will manage the Chair's calendar, coordinate Grand Rounds and CME reporting, and assist with event planning and departmental communication.

Ideal candidates will have a Bachelor's degree with two years of related experience, strong organizational skills, and proficiency in Microsoft Office. This is a day/1st shift role with hybrid eligibility in a healthcare setting.

Qualifications

• Bachelor's degree in a related field and two years of related experience required.
• Or an equivalent combination of relevant education and/or experience.
• Strong organizational, planning and multitasking skills.

Responsibilities

• Manage the Chair's calendar and scheduling.
• Coordinate Grand Rounds and CME reporting.
• Assist with department communications and event planning.
• Support HR-related duties and office management.
• Monitor and assist with special projects as needed.

Skills

Calendar management

Grand Rounds coordination

CME reporting

Event planning

Departmental communication

HR duties

Project coordination

Policy/procedure knowledge

Microsoft Office

Advanced computer skills

Education

Bachelor's degree

2 years related experience

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Access

Visio

Outlook

Job description

EXECUTIVE ASSISTANT I

University of Alabama at Birmingham

This position supports the Department of Neurology and is responsible for the Chair's calendar, Grand Rounds coordination, CME reporting, event planning, departmental communication, and other tasks.

General Responsibilities

• Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution.
• May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications.
• May handle human resources related duties, general office management and supervise support staff.
• May coordinate special projects.
• Requires knowledge of organization policy and procedure and a high level of technical skill.
• May monitor financial, budgetary and personnel processes.
• May be responsible for event planning.

Incumbents in this role must possess the following behavioral attributes:

• Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions.
• Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail.
• Must be an exceptional listener and communicator who effectively conveys information verbally and in writing.
• Have stamina, drive and perseverance to handle pressure well.
• Must be willing and able to resolve problem situations.
• Must be a computer-literate performer with extensive software proficiency.
• Have proven relationship-building experiences with unsurpassed interpersonal skills.

Preferred Experience

Executive support experience preferred

Knowledge / Skills / Abilities

• Knowledge of organizational policy and procedure
• Advanced computer/software skills
• Advanced proficiency in Microsoft office products (Excel, Word, PowerPoint, Access, Visio, Outlook)
• Strong organizational skills
• Planning skills
• Active listening skills
• Ability to be results oriented
• Ability to be detail-oriented
• Ability to multi-task
• Ability to prioritize
• Ability to adjust to change and perform well in stressful situations
• Ability to problem-solve
• Must be able to interact with staff at all levels with professionalism and confidentiality
• Must be flexible, proactive, and efficient
• Must be self-directed/self-motivated
• Must have good communication and interpersonal skills
• Must be able to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure
• Must be able to accept responsibility for the direction, control and planning of one’s own work
• Must be able to work independently
• Must be able to recognize the rights and responsibilities of patient confidentiality
• Must be able to convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief
• Must be able to relate to others in a manner which creates a sense of teamwork and cooperation
• Must be able to communicate effectively with people from every socioeconomic, cultural and educational background
• Must be able to exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment
• Must be able to perform effectively when confronted with emergency, critical, unusual or dangerous situations
• Must be able to demonstrate the quality work ethic of doing the right thing the right way
• Must be able to maintain a customer focus and strive to satisfy the customer's perceived needs
• Must be able to maintain professional attire

Salary Range: $47,665-$77,455

Education

• Bachelor's degree in a related field and two (2) years of related experience required.
• Or an equivalent combination of relevant education and/or experience.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

311500000 Neurology Chair Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Hybrid Eligible