Remote Administrative Associate for Chair Office

University of Alabama at Birmingham; University (FL); Hybrid; USD 25,000 - 41,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Administrative Associate to provide essential administrative and business support for the Department of Family and Community Medicine, including the Vice Chairs for Education, Research, Clinical Affairs and Quality.

This role coordinates programmatic activities, handles budget and personnel processing, maintains databases and files, supports grants and contracts administration, and provides confidential secretarial support as needed.

Qualifications

• Bachelor's degree in a related field and one year of related experience required
• Or an equivalent combination of relevant education and/or experience.
• UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status.

Responsibilities

• Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports.
• Coordinates programmatic functions and/or special assignments as requested.
• Interfaces with internal and external constituencies; may maintain vendor relationships.
• May provide oversight of clerical/secretarial support staff.
• Performs other duties as assigned.
• May assist in preparation and submission of grants.

Skills

Administrative support

Budget maintenance

Personnel processing

Policy communication

Facilities/space management

Database/file management

Office/clinic management

Grant and contracts administration

Financial reporting

Interfacing with constituencies

Education

Bachelor's degree in a related field

Job description

University of Alabama at Birmingham is seeking an Administrative Associate to provide essential administrative and business support for the Department of Family and Community Medicine, including the Vice Chairs for Education, Research, Clinical Affairs and Quality.

This role coordinates programmatic activities, handles budget and personnel processing, maintains databases and files, supports grants and contracts administration, and provides confidential secretarial support as needed.