EXECUTIVE ASSISTANT I

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 48,000 - 77,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Executive Assistant I to provide executive support within the Department of Medical Education. The role covers calendar management, meetings, events, purchasing, and departmental communications across campus settings.

The ideal candidate will be organized, proactive, and detail-oriented, able to manage multiple priorities while coordinating with faculty, staff, clinical partners, and university offices. This is an onsite, day shift position.

Qualifications

• Bachelor's degree in a related field and two years of related experience required, or an equivalent combination.

Responsibilities

• Provides executive and operational support including calendar management, meetings, events, purchasing, and departmental communications.
• Coordinates clinical affiliation agreements across HSOM's four campuses and supports accreditation, faculty awards, and department-wide process improvement.
• Handles human resources related duties, general office management, supervises support staff, coordinates special projects, and monitors financial, budgetary and personnel processes.

Skills

Communication

Organizational skills

Detail-oriented

Multitasking

Education

Bachelor's degree in related field

Tools

Microsoft Office

Job description

The Executive Assistant I provides executive and operational support within the Department of Medical Education, including calendar management, meetings, events, purchasing, and departmental communications. The role also coordinates clinical affiliation agreements across HSOM's four campuses and supports accreditation, faculty awards, and department-wide process improvement. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while working with faculty, staff, clinical partners, and university offices.

Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications. May handle human resources related duties, general office management and supervise support staff. May coordinate special projects. Requires knowledge of organization policy and procedure and a high level of technical skill. May monitor financial, budgetary and personnel processes. May be responsible for event planning. Incumbents in this role must possess the following behavioral attributes: Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions. Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail. Must be an exceptional listener and communicator who effectively conveys information verbally and in writing. Have stamina, drive and perseverance to handle pressure well. Must be willing and able to resolve problem situations. Must be a computer-literate performer with extensive software proficiency. Have proven relationship-building experiences with unsurpassed interpersonal skills.

Salary Range: $47,665 - $77,455

Bachelor's degree in a related field and two (2) years of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

312000000 Dept of Medical Education

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite