ADMINISTRATIVE ASSOCIATE

University of Alabama at Birmingham; Birmingham, Northern (AL, KY); On-site; USD 52,580,000 - 85,389,000; Full time

Job summary

University of Alabama at Birmingham seeks an Administrative Associate to support the Vice Chairs of Family & Community Medicine. The role provides essential administrative and business support across budget, personnel processing, policy communication, and space management.

You will coordinate programmatic activities and interface with internal and external stakeholders, supervise clerical staff, and assist with grants and contracts administration. Remote/hybrid eligible with day shift.

Qualifications

• Bachelor's degree in a related field and one year of related experience required.
• Or an equivalent combination of relevant education and/or experience.
• UAB is an Equal Employment/Equal Educational Opportunity Institution.

Responsibilities

• Provides administrative and business support for a school, department, or clinic including budget maintenance and personnel processing.
• Coordinates programmatic functions and special assignments as requested.
• Interfaces with internal and external constituencies; may maintain vendor relationships.
• May supervise clerical/secretarial staff.
• May assist in preparation and submission of grants.
• May prepare financial reports and analyses.

Skills

Budget management

Data management

Office administration

Interpersonal skills

Supervisory support

Education

Bachelor's degree in a related field

Job description

Job Description - ADMINISTRATIVE ASSOCIATE (T239951)

ADMINISTRATIVE ASSOCIATE - ( T239951 )

Description

ADMINISTRATIVE ASSOCIATEUniversity of Alabama at Birmingham

This position provides administrative support for Vice Chairs of the Department of Family and Community Medicine - Vice Chair for Education, Vice Chair for Research, and Vice Chair for Clinical Affairs and Quality.

General Responsibilities

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management.

To coordinate programmatic activities and functions.

To conduct special projects relating to an office’s administrative operations at the direction of superior.

To interface with internal and external constituencies.

May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives.

Typically supervises clerical/secretarial staff.

May assist in preparation and submission of grants.

May be responsible for equipment/furniture repair.

May assist with grants and contracts administration.

May prepare financial reports and analyses.

Key Duties & Responsibilities

Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports.

Coordinates programmatic functions and/or special assignments as requested.

Interfaces with internal and external constituencies; may maintain vendor relationships.

May provide oversight of clerical/secretarial support staff.

Performs other duties as assigned.

Additional Duties

Manage calendars and meetings for Vice Chairs.

Schedule/organize recruiting visits, both clinical and research

Manage master meeting calendars and agendas for department meetings

Generate reports for clinical meetings

Backup coverage for Executive Assistant to Department Chair in preparation of monthly clinical provider call schedule

Hourly Range: $18.35-$29.80

Qualifications

Education

Bachelor's degree in a related field and one (1) year of related experience required

Or an equivalent combination of relevant education and/or experience.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Organization

311300000 Family & Community Medicine Chair Office

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Remote/Hybrid Eligible