Executive Assistant, Onsite Events & Operations

Music Serving The Word Ministries; Scottsdale (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental and Vision Coverage

401(k) with Employer Contributions

Paid Time Off

Job summary

Music Serving the Word Ministries (MSW) is seeking an Executive Assistant to serve as the central coordinator for on-site events at Ravenscroft in Scottsdale. You will handle planning, logistics, staffing, finances, and coordinate artist transportation to ensure seamless execution from pre-production through post-event reporting.

You will work closely with leadership, artists, and vendors to maintain hospitality-grade experiences, while supporting the CEO and COO on special initiatives and

Qualifications

• Proven ability to work independently with strong ownership and attention to detail.
• Excellent written and verbal communication, adaptable to audiences and timelines.
• Experience coordinating events, logistics, staffing, and vendor relations.
• Bachelor’s degree or equivalent experience; nonprofit environment a plus.

Responsibilities

• Plan and coordinate on-site events from pre-production to post-event reconciliation, including special events.
• Lead production meetings and align internal teams, vendors, and leadership on timelines and logistics.
• Manage artist accommodations, ground transportation, hospitality, and day-of logistics.
• Assist with event-related financial processes, reporting, and payments in coordination with leadership.
• Support the CEO/COO with special initiatives and cross-department collaboration.

Skills

Independent work

Attention to detail

Communication

Collaboration

Project coordination

Education

Bachelor of Arts degree and relevant experience

Tools

Google Workspace

Microsoft Office

Event management software

POS systems

Ticketing platforms

Monday.com

Job description

Music Serving the Word Ministries (MSW) is seeking an Executive Assistant to serve as the central coordinator for on-site events at Ravenscroft in Scottsdale. You will handle planning, logistics, staffing, finances, and coordinate artist transportation to ensure seamless execution from pre-production through post-event reporting.

You will work closely with leadership, artists, and vendors to maintain hospitality-grade experiences, while supporting the CEO and COO on special initiatives and