Scottsdale Office & Events Coordinator

AXS; Scottsdale (AZ); On-site; USD 22,000 - 24,000; Part time

Benefits offered by this job

Not eligible for benefits

No visa sponsorship

Job summary

AXS seeks a part-time Office Coordinator for the Scottsdale Office to lead daily administrative and office services, collaborating with the SVP, Head of Festivals and Greenfields, HR, and other departments to plan employee events and office perks.

The onsite role is 20 hours per week (4 hours/day). Strong multitasking, vendor coordination, event planning, and confidentiality are essential. Join a fast-paced, friendly team in Scottsdale.

Qualifications

• 2-4 years of related work experience.
• Experience working with managers and leadership, plus with customers, vendors, and visitors.
• Multitasking, event planning/execution, and expense management experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); reporting in Excel preferred.
• Able to manage own time, prioritize, and work independently.
• Strong communication across verbal/written/non-verbal modes; active listening.
• Maintain confidentiality and discretion with sensitive information.

Responsibilities

• Serve as receptionist and primary Scottsdale office contact for vendors/building maintenance.
• Maintain office supplies; review/inventory; order and distribute supplies for Scottsdale and Frisco offices.
• Respond to inquiries; escalate to department leaders or HR as needed.
• Plan/coordinate employee events; manage expenses and resources; handle branded materials.
• Prepare for meetings: lunch orders, conference room bookings, AV setup.
• Perform other office/administrative tasks as assigned by management.
• Assist with ad-hoc HR and Scottsdale office projects.
• Arrange badge access for employees/visitors and deactivate for departures.

Skills

Reception & admin

Vendor coordination

Event planning

Expense management

Multitasking

Communication skills

Confidentiality

Tools

Microsoft Office Suite

Excel reporting

Job description

AXS seeks a part-time Office Coordinator for the Scottsdale Office to lead daily administrative and office services, collaborating with the SVP, Head of Festivals and Greenfields, HR, and other departments to plan employee events and office perks.

The onsite role is 20 hours per week (4 hours/day). Strong multitasking, vendor coordination, event planning, and confidentiality are essential. Join a fast-paced, friendly team in Scottsdale.